Background of the Organization

Amref Health Africa – Medical Collaboration Committee (AMREF-CCM) is the Italian Office of Amref Health Africa, the largest health development non-profit Organization working in sub-Saharan Africa, since 1957 when it was founded in Nairobi (Kenya).

AMREF-CCM is an Italian NGO operating in Ethiopia, Kenya, South Sudan, Uganda, Burkina Faso, specialized in the implementation of health-related projects in both development and humanitarian contexts.

Amref Vision is: Lasting health change in Africa.

Amref Mission is: To increase sustainable health access to communities in Africa through solutions in human resources for health, health services delivery and investments in health.

AMREF-CCM is a non-profit, independent, non-partisan and non-denominational Organization committed to development cooperation activities dedicated to promoting the right to health of Africa and Africans and works in the remotest and most vulnerable areas of Africa, in order that nobody is left behind.

AMREF-CCM has conducted several interventions in Ethiopia since 1982, funded by institutional donors and private Foundations.

AMREF-CCM is currently operating in the Somali, SNNPR and Oromia Regions in Ethiopia.

IIi. Safeguarding Policy

AMREF-CCM, as the whole Amref Family, developed a Safeguarding Policy that emphasizes the safety and protection of its staff and the community we serve. Safeguarding shapes our approach, culture, and practice to ensuring a comprehensively safe environment for all people that Amref Health Africa works with.

We believe that “everyone we come into contact with, regardless of age, gender identity, disability, sexual orientation or ethnic origin has the right to be protected from all forms of harm, abuse and exploitation, and that abuse is a violation of an individual’s human and civil rights”.

We are committed to the principles of safeguarding in the workplace and will not tolerate any form of abuse, or harassment wherever it occurs or whoever is responsible. We describe this as a ‘ZERO TOLERANCE’ approach.

There are a number of policies associated to safeguarding:

• Safeguarding policy

• Code of conduct.

• Dealing with Safeguarding Reports.

• Complaints Policy

• Disclosure of Malpractice

The safeguarding policy covers all Amref personnel and associated personnel, and everyone has to read every section of this policy and sign it for understanding, concurrence and compliance with its principles.

IV. Duties and Responsibilities

3.1. Coordination

• Organize, plan, direct, coordinate and supervise the operations of the Financial, Administrative and Human Resource Management Services of AMREF-CCM in Ethiopia as per the guidelines, policies and procedures, taking into account the current national laws and regulations, the advice and suggestions submitted by the auditors, and the need of the AMREF-CCM’s Office in Italy.

• Coordinate and supervise the works of secretaries, field accountants, cashier, purchaser, driver, storekeeper, security guards, cleaners, and messengers.

• 3.2. Human Resource Management

• Exercise Human Resource Management responsibilities on the basis of individual merit and without discriminating among staff members.

• Make sure that all types of HRM activities including staff personal records are properly managed.

• Maintain and update all staff files and make sure that all essential documents such as vacancy announcement, accepting, screening, examination, review, selection, clear requirement, job description, and credentials of education, experience and others are properly recorded and documented.

• Ensure the respect of AMREF-CCM’s Safeguarding Standards in all recruiting and HR management processes.

• Prepare employees’ contractual agreement, periodically review & update the agreement extension and termination time and ensure its proper recording.

• Administer, follow up and update staff benefits such as annual leave, provident fund, pension contributions, transportation allowance, Insurance/Health and Life/ and others.

• Make sure every staff has made official clearance before approving/authorizing and issuing termination letter and required benefits.

• Facilitate the human resource development activities with the aim of enriching the skills of employees.

• Provide training in his/her area of specialization to relevant staff members.

• Coach and evaluate the performance of staff under his/her supervision.

3.3. Logistics

• Make sure that all AMREF-CCM properties such as vehicles, building, equipment are duly insured, furniture and supplies are properly handled, their use well documented.

• Control and insuring whether properties/resources of the organization are used according to the AMREF-CCM guidelines and the “3E principles” (effective, efficient, economical) by the employees of the organization.

• Control and making sure that all procurements are performed according to the procurement guidelines and standard practices, both from the AMREF-CCM’s, donors’ and the Country’s authorities perspective.

• Control and take part in the procurement processes of goods and services that shall be supported by Performa, price quotations, invoices or bids.

• Make sure that inventory of the organization found in Addis Ababa and project offices are performed, coded & updated periodically.

• Ensure the discard of all assets devoid of economic and/or use value and their removal from the inventory list according to laws and regulations applied at the Country level.

3.4. Financial/Accounting

• Control each and every single receipt received and registered on the journal and ledger by accountant as per the appropriate accounting system used by the organization.

• Control expenditure against budget and assistance of the project Teams in the design and update of the projects’ cash flow plan considering the burn rate.

• Work with the field team in analyzing current budget and coming up with a budget amendment were needed.

• Control the registration of all charts of accounts/codes according to their budget classification on the appropriate accounting recording system used by the organization.

• Control the cash in banks, cash in hands and cash in safe of the organization.

• Fill all financial documents such as bank statements, deposit slips, bank advices, cheque payment vouchers and other relevant documents of the organization.

• Prepare monthly payrolls sheets by incorporating monthly salaries, benefits, bonus, holiday pay, overtime.

• Prepare bank reconciliations.

• Prepare monthly financial reports to the Office in Italy.

• Produce quarter, semiannual and annual financial reports to donors or partner organizations whenever required.

• Ensure that all fund transferred to the project offices are properly Managed, Implemented and Reported according to AMREF-CCM policy and procedures.

• Make random cash counts at the Addis Ababa & the project offices, to ensure control of expenditures, cash on hand, etc as per the policy and procedures of AMREF-CCM.

• Manage journalizing, postings, documentation and processing of accounting transactions.

• Ensure proper accounts posting & computation is performed daily & uses the AMREF-CCM accounting software to produce monthly financial statements.

• Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.

• Ensure that all payments which are due to the government (such as employment income tax, withholding tax, pension contribution) are submitted within the time limit.

• Ensure that all the financial operations and accounting systems are in the standard forms and practices.

• Approve all expenditure documents of AMREF-CCM Addis Ababa Office.

• Prepare regular reports to the Country Representative on the financial status and HR management of AMREF-CCM.

• Control and supervise whether staff benefits such as provident fund, medical insurance and other benefits are timely prepared and payments are effected.

• Make sure that the funds of approved projects are released on time, necessary supporting documents are in place & that approvals are duly obtained before payment is affected.

3.5. Audit

• Undertake internal audit.

• Prepare and update all necessary documents for internal and external audits.

• Strictly follow up & ensure that the appointed auditors duly audit the financial operations.

• Perform other duties as assigned by his/her immediate supervisor.

3.6 Deputy CR

• During the absence of the CR, the Country Admin will be responsible for the project implementation and reporting to the Office in Italy.

Reports To:  Country Representative (CR)

Duty Station:  Addis Ababa                      

Contract: 12 months (renewable), full time

Level: Senior Management

Job Requirements

 Position Requirements

Mandatory Requirements

• Master's or Degree in Accounting and Finance or equivalent.

• At least 5 years of experience in an International NGO.

• Ability to establish strong working relationships with colleagues from different functions and cultures.

• Capacity of proactively identifying and addressing challenges.

• Excellent communication and influencing skills.

• Fluency of Amharic, and English (spoken and written),

• Excellent knowledge of Microsoft Office and accounting tools,

• Leadership & managerial skills.

• Supervisory &Coordination skills.

• Decision-making skills to address the dynamic work environment.

Desired requirements

• Italian Language: the basic knowledge, or the conversant level skills of Italian language is an additional but non-compulsory standard required for the position.

 Work Environment

• The CA will work in the Addis Ababa Coordination Office, with travels to the project implementation areas when needed. He/She reports directly to the Country Representative.

How to Apply

Qualified and interested Applicants are invited to fill out the form to be found at the following link CLICK HERE on or before 21/08/2023. All the documentation must be in English.

Please note that only shortlisted candidates will be contacted.