About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

JOB SUMMARY

The Procurement Coordinator is responsible to work closely with Country Procurement department, as well as field-based staff and finance for the procurement of all materials and services required for SP Ethiopia (SPE) programs and reports to the Program Manager. Provide hands on support for the proper implementation of the Logistics policies and procedures per SP manual across the program area to ensure effective performance of the program.

KEY RESPONSIBILITIES

• Ensure that SP minimum standards of logistics procedures are introduced and adhered

• Develop the procedures and policies for the management of the supply chain, vehicle fleets, communication systems and emergency preparedness.

• Deliver the program supply chain by setting up of effective order management systems

• Oversee SP warehouse and commodity management in the field office.

• Ensure local and national level procurement practices are compliant with SP and donor regulations.

• Manage the operations budget; ensure the field office is well maintained, equipped and maintained with adequate supplies and support. 

• Ensure national transportation of freight by land is in line with program budgets

• Ensure management of vehicle fleets and ensure appropriate allocation and safe use of vehicles, motor bikes and boats throughout the program and ensure servicing and maintenance schedules are adhered to.

• Ensure stock management and administration systems are implemented.

• Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.

• Manage the program communication systems ensuring that all program locations have appropriate and reliable means of communication.

• Maintain a asset register; ensuring that all program assets are logged

• Ensure smooth execution of distribution process.

• Report progress on weekly basis to Head of office and Operations Manager.

• Ensure weekly, monthly, quarterly and annual reports are prepared and shared with Operations Manager on.

• Any other duties as assigned

Job Requirements

EDUCATION / EXPERIENCE NEEDED

•  Bachelor’s degree Logistics and procurement or related field of study

•  A Minimum 5 years of logistics, procurement, supply chain experience

LANGUAGE

• Amharic and English (spoken and written required)

• Somali languages strongly desired

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In addition, the following skills are required

• Strong organizational skills

• Excellent interpersonal and communication skills, diplomacy and proven ability to negotiate with a wide range of people (internally and externally)

• Computer literate (word, excel, power point)

• Strong organizational skills

• Ability to work simultaneously with multiple tasks,

• Willingness and ability to work efficiently with a wide diverse group of people

• Working ability with tight deadlines and in a fast-growing program environment

• Strong supervision and people management skills

• Cultural sensitivity and ability to adapt to the complex and stressful working conditions of the area of operations

• Uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

• Value our people, offer holistic staff care and rewarding career, along with Inclusive workplace where Transparency and Accountability, Agility and Innovation, Collaboration and Sustainability are highly valued.

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry; ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY 

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

• May travel in country with exposure to communicable diseases, hot and humid weather conditions.

• Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct. 

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

How to Apply

All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than August 18, 2023 to hrspe@samaritan.org.

Please write the position title you are applying for in the email subject line, "WFP GFD Procurement Coordinator”

Only candidates that are short-listed will be contacted.