Position:                                       Cashier

Department:                               Finance

Hierarchy:                                    Finance Officer

Contract Type:                            Fixed Term

Location:                                      Dollo Ado, Wardher and Jigjiga

Number of Positions                  Three

Start Date:                                  ASAP

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Cashier Position in Somali Region, Ethiopia.

Duties and Responsibilities

The Cashier/Admin Assistant is in charge of the base’s Safe and of all operations related to money and administration.

General objectives

·       Respect and follow-up the ACTED’s financial/administrative procedures.

·       Dealing with transfers and exchanges of money.

·       Petty cash management.

·       Cash flow follow-up.

General Responsibilities 

 The Cashier is accountable for his safe.

Hierarchical Link

Under the direct supervision of Finance Officer and Field Coordinator.

Key responsibilities

A.       Daily Basis:

·       Every day: ensure of having daily exchange rates of currency;

·       Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook;

·       Payment: make payments for all items and services which have been approved by the Area coordinator;

·       Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond;

·       Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook;

·       Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.

·       Any other administrative task asked by the Finance Officer/Field Coordinator

B.      Monthly Basis:

·       At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his area coordinator;

·       Vouchers: quality of vouchers should be checked by the Cashier at the end of each months

·       Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month;

·       Advances: ensure the clearance of all advances for the staff, before paying the salary.

C.         General:

·       Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination;

·       Report and clarify any work-related issues and challenges to supervisor in timely manner;

·       Respect time including to work, meetings, deadlines and other reasonable requests;

·       Maintain a good team spirit and stimulating working environment amongst staff and colleagues;

·       Commit to honest, high quality work in all aspects of responsibilities;

·       Be solution-driven;

·       Consider safety and security in the field, and immediately report all incidents to the security focal point;

·       Undertake any other tasks as reasonably assigned by the area coordinator.

Job Requirements

·       Bachelor’s degree in accounting and finance or other related field of studies

·       A minimum of Two years’ experience in a similar position in an INGO with a proven track record of success.

·       Computer Literate – MS Outlook and Excel and basic software application and familiarity with the internet and email communications

·       Strong communication, analytical (Context, people), organizational skills and meticulous attention to detail.

·       Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.

·       High level of integrity and honesty.

·       Excellent English level, written and spoken as well as fluent in speaking and understanding of Somali language

How to Apply

Application Procedure:

Qualified Ethiopian Citizens with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 20 August 2023 with the subject line “Cashier– Somali Region, Ethiopia”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Female Candidates are highly encouraged to apply. Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

 ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.