Job Summary

The purpose of the HR - Intern position is to provide a wide variety of support to the Human Resources (HR) function. S/he is required to keep complete, comprehensive and up-to-date records of personnel matters of CARE Ethiopia Country Office staff. The Intern supports the daily HR and administrative operations of the human resource department and interacts with employees, management and other business associates (e.g.; insurance companies and banks). 

II. Responsibilities 

Job Responsibility # 1: Filing and Documentation of Personnel Records (30%)

• Organizes, compiles and updates personnel records and documentation.

• Maintains scanned copies of HR records and correspondences in designated files (electronic or hard copy).

• Establishes new personnel files and records data of all newly recruited personnel.

• Provides personnel files for reference to authorized personnel.

• Manages removal of inactive HR files

• Assists in preparation of recruitment status report and other HR ad hoc reports.

Job Responsibility # 2: HR Administrative Services (60%)

• Maintains a schedule and coordinates calendar activities for the HR unit.

• Handles vacancy announcement files, lists out applicants and arranges interview schedules on behalf of the HR officers or recruitment officer.

• Assists HR team in drafting/typing personnel action or memos.

• Schedules meetings and HR related events as requested.

• Registers and dispatches outgoing mail and other items.

• Prepares and issues employee ID cards after they are signed.

• Assists HR Team in organizing and managing new employee orientation, on-boarding, and training programs.

• Distributes, in mass, a variety of informational materials to employees.

• Regularly updates staff telephone directories and disseminates accordingly.

• Distributes HR Office mail.

• Orders and maintains office stationery stocks in accordance with section requirements, manages and maintains office cabinets/filing system.

• Updates and maintains HR notice board and publishes HR Office Notices at all common notice board locations.

• Supports unit to ensure all Addis based staff submit PARs (Personal activity Report) to HR on a monthly basis.

Job Responsibility # 3: Others (10%)

• Manages communication with banks for staff loans.

• Ensures daily attendance sheets are timely and accurately completed.

• Performs other duties as assigned by immediate supervisor.

Job Requirement

• Degree in Management, Business Administration, Human Resources Management

• 0- 1 year of related experience.

• Good communication skills in written and spoken English.

• Strong organizational skills and ability to act in a professional and ethical manner.

• Good skills in computer applications.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through this LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.