Programme Officer at British Embassy

British Embassy

Position: Programme Officer

Salary: USD 635.75 per month

Application Deadline: August, 27/2023

Job Description (Roles and Responsibilities)  

The programme officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for programme and financial management and supports the assigned programme team for effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.

Financial Management: responsible for the financial management of a Programme. This includes proactively managing forecasts, working closely with spending partners, the finance team, and other team members to create realistic and up-to-date spending forecasts over the Financial Year; ensuring accurate budget profiling is conducted, and these are regularly updated on systems; ensuring variances are minimized; ensuring accruals and prepayments are identified and managed; and flagging/managing large payments. Provide accurate financial information to team and business unit as required. S/he will review partner/supplier financial reports checking for variances and value-for-money issues. S/he will manage audit requirements, and ensure reports and/or Annual Audited Statements are received, reviewed and findings pro-actively followed up. Ensures all requisitions, purchase orders and receipting/payment of invoices meet FCDO’s financial rules and are linked to agreed project milestones and/or partner or supplier reporting obligations.

Programme management: Ensuring that the Programme is compliant, updating delivery plans and supporting the senior Programme team in ensuring that the Programme is achieving the intended impact. Reviewing reports, ensuring agreements are appropriate, and drafting payment submissions, amendments and agreements as required. S/he will contribute to Annual Review exercises, including contributing to drafts of ToRs and final reports depending on experience and as agreed within the project team. Will organise field visits and ensure findings feed back into the project Delivery Plan.

Risk Management: will maintain project risk register, proactively highlighting and escalating concerns, risks, and issues to appropriate levels. Will construct straight forward delivery chain map showing key issues and risks at each stage of FCDO funds’ movement through the delivery chain. Will ensure follow-up on due diligence issues with partners as required.

Partner & Supplier Management: will develop and maintain strong, ethical relationships with project partners and suppliers, being the recognized first point of contact on project management issues (financial, commercial, general project management) and refer technical or policy issues to relevant colleagues in the Embassy. Will organize partner/supplier meetings, as necessary. Will review partner/supplier reporting, identifying areas of concern to the project team and recommend remedial actions where required. Suppliers include commercial contractors, Multilaterals and the Government of Ethiopia. S/he should be able to represent FCDO in project discussions on pre-agreed areas or subjects.

Essential qualifications, skills and experience  

• Takes the initiative, prioritizes, and deliver at pace, can work independently with limited supervision.

• Strong written and oral communication skills, including strong organizational skills; able to work under pressure and manage multiple work streams.

• Experience in Programme and Financial management; including an understanding of Procurement Processes of complex projects.

Desirable qualifications, skills and experience  

• Willingness to work in the high paced environment. Willing to learn and grow.

• Experience in engaging and influencing external partners and managing suppliers.

Required behaviours  

• Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together

Application deadline: 27 August 2023

Grade: Executive Officer (EO)

Type of Position: Full-time, Permanent

Working hours per week: 36 hours per week

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Number of vacancies: 1

Salary Currency: USD

Salary: USD 635.75 per month

Start Date: 1 November 2023

Other benefits and conditions of employment:

• Possibility of learning and development opportunities

• Flexible working pattern

• 36 hours per week, Friday afternoons are off

• Medical treatment cover

• Annual Leave of 22 days

• 14 public holidays

• Performance review-related pay

• Provident fund (13% employer)

Additional information  

• Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.

• All applicants must be legally able to work in the country of application with the correct visa/status or work permit.

• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.    

• Reference and security clearance checks will be conducted.

• Any questions you may have about this position will be answered during the interview, should you be invited.

• Information about the Foreign and Commonwealth Office Competency Framework can be found at this link: https://www.gov.uk/government/publications/civil-service-competency-framework

• Successful candidates not resident in Ethiopia will be personally liable for costs and arrangements to relocate, including accommodation and work permits.

• Complete the application form in full as the information provided will be used for screening purposes.

• Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.

• The British Embassy will never ask you to pay a fee or money to apply for a position.

How to apply:

• Register using the following link CLICK HERE