The purpose of the Logistics Officer (Procurement) is to provide the day-to-day implementation of the procurement functions and responsibility.  

Role and responsibilities

Generic responsibilities

These responsibilities shall be the same for all positions with the same title.

• Management of Logistics staff assigned to him or her

• Implement plan of action for delegated portfolio of Logistics and Procurement

• Day to day follow of progress in Procurements and other Logistics tasks

• Ensure compliance with NRC policies CC tools, handbooks and guidelines

• Promote and share ideas for technical improvement

• Prepare periodic progress reports and other documents

• Ensure capacity building of Logistics staff and transfer key skills

• Liaison and collaborate with relevant suppliers and service providers.

Specific responsibilities

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations.

• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.

• Ensure RFQs, are prepared and sent out within the agreed lead time

• Complete and issue purchase orders in accordance with NRC regulations.

• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.

• Check payment documents as per procurement checklist before submission for approvals and to finance.

• Follow up with suppliers and organize for delivery of materials.

• Ensure the General Food Distribution project is fully compliance and follows set guidelines and commodity reporting is of timely and of high quality.

• Conduct regular market surveys to identify suitable and reliable suppliers and service providers

• Maintain updated vendor data base at area level.

• Update and share the procurement tracker on regular basis.

• Submit invoices from suppliers and the relevant procurement documents to finance.

• Train and supervise the procurement assistants.

Procurement Responsibilities

•  Ensure proper annual procurement planning with stakeholders at the area office

• Maintain proper filing and record keeping as per the guidelines set by the management at the area office.

• Maintain and update supplier database at the area office.

• Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise.

• Through Agresso, receive, register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.

• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.

• Prepare monthly procurement reports and submit them to line manager.

• Support all procurement process activities at the area office with support from the logistics coordinator.

• Coordinating with stores to collect relevant documentation, collating and organizing documents in accordance with the NRC procurement checklist.

• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards 

•  Prepare and develop procurement reports as required by Area office

•  Support in Stores and General Logistics as and when required.

•  Perform any other duties as may from time to time be requested by the Supervisor.

•  Deputize for the Support Coordinator when and as required

Job Requirements

Competencies

Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

 Qualifications, Skills and Experience:

• Hold a Bachelor’s degree in procurement/logistics, Business Administration or equivalent.

• CIPS qualification will be an added advantage.

• At least Four years’ experience from working as a procurement& logistics officer in a humanitarian/recovery context/ commercial commodity management sector.

• Experience with procurement &logistics procedures and regulations.

• Previous experience working in complex and volatile contexts and in commodities management.

• Documented results related to the position’s responsibilities.

• Must be fluent in English, both written and verbal

• Understanding of the operational context in Afar area will be an added advantage.

• Documented results related to the position’s responsibilities.

• Knowledge about own leadership skills/profile

Personal Qualities

• Able to work with minimum supervision.

• Good Negotiation and Coordination skills

• Good Interpersonal skills

• Previous experience from working in complex and volatile contexts.

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Knowledge of the context in Afar.

• Good Computer skills required.

 Behavioral competencies

These are personal qualities that influence how successful people are in their job. 

• Handling insecure environments

• Managing resources to optimize results

• Empowering and building trust

• Managing performance and development

• Planning and delivering results

How to Apply

Application procedure

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through THIS LINK . Please attach photocopies of the most relevant educational certificates/testimonials and work experience documents.  Applications should reach NRC latest by 21 August 2023 at 5:00 pm. 

NB: only shortlisted candidates shall be contacted.

“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”