About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 2

Duration of Contract:  August 31, 2024

JOB SUMMARY 

The Reporting Officer will be providing support in the various program information managing and reporting  functions, which includes; reconciling warehousing and distribution data, consolidating weekly, monthly, quarterly reports, program data management archiving, supporting other functions in meeting reporting deadlines, providing the program management with data analysis on targets as well as trends. Trouble shooting discrepancies, coordinating with WFP on data reconciliation.  

KEY RESPONSIBILITIES

·       Compile and organize WFP food resource information, which is easy to produce and access the required reports any time;

• In consolation with his/her supervisor develop a clear food assistance information management plan, reporting flow chart for WFP GFD Interventions;

• Engaged on collecting the required data’s for comprehensive commodity tracking system as to ensure that all commodities are properly distributed and accounted for to Samaritan's Purse, and Donor Standards.

• Ensure that the required periodic food assistance reports are accurate, complete, and submitted on time to the relevant consumers.

• Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks.

• Complete WFP food resource operational areas data compilation, analysis and submission;

• Consolidate monthly commodity reports from the field into the tracking database in order to produce major reports such as CPDR, Loss report then submit to the donor;

• Show flexibility in responding to the data and reporting needs of the organization and other stakeholders for more efficiency in data collection and reporting.

• Ensure that all commodity losses and claims procedures comply with the Samaritan's Purse and donor requirements

• Ensure backups of field data collection and ensures safety of data collected in field operations

• Maintain data security and privacy protection of beneficiary information in line with Donor data protection policies & procedures

• Collaborating with different internal and external units to train staff on food assistance reporting and management systems;

• Support on technical issues related to food assistance reporting and information management systems.

• Ensures correct functioning of food assistance systems and information management in beneficiary registration, household updates, and commodity distribution activities; troubleshoots technical problems as they arise;

·       Any other related tasks as requested by Program  Manager.

Job Requirements

EDUCATION / EXPERIENCE

·       BA in Business Administration, Social Studies or relevant field; further training will be a plus

·       At least 2 years’ experience in Commodity Management with other NGO or Private Organization

·       Basic Information Management skills

LANGUAGE 

·       Amharic and English (spoken and written required)

·       Somali languages strongly desired

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In addition, the following skills are required

·       Strong organizational skills

·       Excellent interpersonal and communication skills

·       Computer literate (word, excel, power point)

·       Strong organizational skills

·       Ability to work simultaneously with multiple tasks,

·       Willingness and ability to work efficiently with a wide diverse group of people

·       Working ability with tight deadlines and in a fast-growing program environment

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

How to Apply

 All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than August 24 , 2023 to hrspe@samaritan.org. Please write the position title you are applying for in the email subject line, "WFP GFDReporting Officer”

Only candidates that are short-listed will be contacted.