Job location: Addis Ababa, Ethiopia    Starting date: 18/08/2023            Vacancy closing date:   29/08/2023 Duration position: one Year  Working hours:  8 hours per day             

 We are here for people who have lost everything due to armed conflict or natural disaster. ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues

 ZOA is looking for a Trainee Grants Coordinator ZOA’s programme in Ethiopia 

Purpose of the position

A Grants Coordinator contributes to the country programme team and gains working experience in the field of the development sector for the period of one year.

II.         Main activities

1.     Grant Management

• Ensure all new projects have a professional and formal launch, both internally and externally, ensuring all staff members and stakeholders understand their contribution for the project’s success.

• Ensure each project has the appropriate MoUs/LoUs to enable timely project start

• Provide coaching and support to ZOA Ethiopia team members to ensure that all projects are implemented in line with donor requirements.

• Take a lead role on informing and obtaining timely approvals from donors for all change requests, i.e. activity, location, budget, etc.

• Facilitate the monthly project review meetings and follow up on agreed action points.

• Ensure all projects are properly closed, in line with donor and ZOA requirements, including  internal and external closure/handover meetings.   

2.     Reporting

• Take the lead role in ensuring that all project reports are submitted on time to agreed quality standards.

• Manage the internal reporting schedule and provide coaching and support to ZOA Ethiopia team members to deliver timely and high quality submissions.

• Ensure all project documentation is saved in ZOA’s SharePoint

3.     Partnership Management

• Build and maintain positive relationships with potential and existing donors, partners and relevant stakeholders, contributing to ZOA’s good external profile.

• Be the focal point for existing donor teams based in Addis Ababa, engaging in relevant meetings and ensuring action points are completed.

• Ensure local partners submit quality reports on time and assess annually ZOA’s contribution to their capacity building goals.

4.     Visibility and Communications

• Ensure ZOA Ethiopia team members understand and comply with ZOA and donors’ visibility and communication guidelines.

• Ensure all visibility and communication materials are compliant with ZOA and donor guidelines/protocols before printing/distribution.

• Ensure ZOA’s externally focused communication platforms (website and social media) reflect ZOA Ethiopia’s achievements and successes. 

5.     Continuous improvement

• Coordinate with Grants Manager and organize periodical learning workshops to discuss on ZOA Ethiopia’s areas of improvement and strengths taking own experience on grant management, reporting, use of ZOA Manager…etc.

• Coordinate with Grants Manger and provide capacity-building training for team on quality reporting

Job Requirements

Competencies and education

Knowledge

• Bachelor degree or University degree in a humanitarian, development or other relevant field;

• Command of English is essential;

• Reporting writing and process management

Skills/attitude

• Able to work in a multicultural team;

• Willingness to learn;

• Able to work under pressure

• Motivated to contribute to ZOA’s mission;

• High flexibility and adaptability

• Logical thinker; and at least 4 years experience

• Strong formulation and writing skills;

• Innovative;

• Customer-friendly attitude;

• Result-oriented approach;

• Initiative;

• Interpersonal sensitivity.

VII        Special circumstances

•  Commitment during a year;

• ZOA work in areas with an security risk above average;

• Preferably single; families with children cannot be considered;

• Completion of the traineeship does not offer any guarantee for a regular position within ZOA;

How to Apply

We offer

ZOA offers you a challenging job, an inspiring and motivated team in de programme country and good benefits and remuneration that suits the charities sector.

Do you need more information?

For more information about ZOA, please visit our website www.zoa-international.com.

If you have questions about this vacancy, you can country Senior HR Office via  a.teshome@zoa.ngo

Interested and you want to apply?

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via THIS LINK

CV’s of no more than 5 pages in length are appreciated.

 Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

 Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment).

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.