R/INT/EXT/VN/061.23

            August 19, 202

Job Title:                       Emergency Project Coordinator  

Reports to:                   Area Coordinator                         

Duty Station:                 Somali Regional State, Afdher Zone, Bare Woreda

Required:                       One (1)

Duration:         8 months

Salary:                             As per the organizations scale
Introduction:
Islamic Relief is an international relief and development charity founded in 1984, headquartered in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion, or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia Regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone of Dire, Dubluk, Elewaye and Yabello woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us

Job Overview:

The emergency Project Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of program and operations’ activities and adherence to logistic, human resource, administration, and security procedures. At the zonal /woreda level, the Project Coordinator represents Islamic Relief(IR)  to relevant stakeholders. He/she develops and implements the district strategy integrating FSL/Agriculture, Protection, and WASH  programs in collaboration with the respective sector officers and technical staff

Key Responsibilities

1.      Coordination and Management

§  Depending on the context and mission needs, the Emergency Project Coordinator develops and implements the district strategy integrating FSL, Protection, and WASH programs in collaboration with the respective sector officers and technical and supporting staff at the field level.

§  Lead the daily work of the development and  emergency response teams, draft weekly work plans, set short-term objectives, and ensure staff performance

§  Provides general support, and guidance, and serves as a focal point during program planning, project implementation, grant writing, and reporting.

§  Oversees opening, closing, and/or regular running of the field base including management of all or part of support staff, program support activities, and administration of the base as well as coordination with program staff at the field base.

§  Ensures that IR procedures and donor regulations applicable to projects implemented in the region or zone or woreda with regards to program, logistics, security, HR, and administration are closely followed.

§  Establish and continuously updates baseline data and information where priority needs are well analyzed to improve program design and provide benchmarks, 

§  Participating or contributing to initiating different concept notes for project design

§   Update  on current development/humanitarian situation and conducting need assessment

§  Ensure programs or projects are planned and designed with a clear management structure, implementation, monitoring plan, phase-out, and sustainability strategies whereby resources are adequately allocated to deliver commitments as planned,

§  Prepare a detailed project implementation plan( i.e annual, quarterly, and other forms of plans) and ensure these plans are implemented as per stipulated time, quantity, and expected quality

§  Ensure project activities are implemented in line with IR missions and values, and that all policies and procedures are maintained and followed in all functional steps

§  Ensure that all projects are delivered on time; within the scope and within the budget limit,

§  Review and write monthly, quarterly, annual, and area reports of any form and forward them to the country office or any other parties including government reports

§  Measure project performance using appropriate systems, tools, and techniques,

§  create and maintain comprehensive project documentation

§  work closely with zonal and woreda government officials to create a conducive working environment, free information flow, regulatory support, and greater stakeholder participation. Attend coordination or task force meetings as deemed necessary and report outputs.   

§  Ensure that field implementation is based on verifiable needs and observe the highest standards in line with the principles of neutrality and impartiality

§  Ensure that programs/projects are implemented, monitored and evaluated, and effectively handed over to the relevant government sectors and respective communities as their performance is finalized

§   With the support  from Protection and Safeguarding Officer, ensuring that staff, volunteers, and new recruits are inducted and trained regularly on all aspects of safeguarding and protection 

2.      Representation

§  Represents the organization at the Zonal level including general meetings with humanitarian or development  actors, and local authorities as well as sector program meetings when requested by the Country level   FSL, Protection and WASH programs Coordinators or program manager

§   Represents, and manages the visit of donor’s representatives/country office visitors / other stakeholders whenever requested.

3.      Logistics 

§  Overseeing the logistics on the field  level ensuring the proper set up/running of base premises (office/guest house), the functioning of the supply chain including procurement planning, purchasing of goods and services, their transport and storage, the organization, planning, and maintenance of the fleet and equipment, and the functioning of the means of communication appropriate for the respective  implementation area

4.      Administration/Human Resources/Finanaical Mnagement

§  The Project Coordinator is responsible for overseeing the management of finances and administration on the field level.

§  The Project Coordinator ensures the proper management of finances on the bases including planning, authorization of expenses, and reporting.

§  Ensures the management of Human Resources in accordance with the IR guidelines and the legal requirements in the country.

§  Lead and motivate  program, finance, and admin personnel under his/her supervision  

§  Identify knowledge, skill, and attitude gaps/ training needs for program area office personnel and prepare career development plans and implement feasible opportunities.

§  Prepares program budget requirements and submit a fund transfer request to the country as per schedule, follow up that fund is transferred and used in a procedural and timely manner for the intended purpose;

§  Make sure that financial resources are managed and utilized in accordance with the pertinent IR and donor regulations

§  Regularly send financial utilization reports as  per set policy and procedures of IR and donors

§  Perform other functions as requested by the country program manager or Program Coordinators

5.      Security

§  Project Coordinator is responsible for field security management and ensures the security of staff, premises, materials, and assets.

§  The Project Coordinator monitors the political, economic, and social environment in the area, assesses and analyses the risks, monitors and reports the security situation, and develops security procedures relevant to the context.

Job Requirements

Personal Specification

Formal Education/Qualification and Work Experience

·       Master’s Degree in rural development/agriculture, sociology, management, Water resource management, or any other relevant field including  WASH and agriculture  with at least 4 years of work experience. Or Bachelor's degree in rural development/agriculture, sociology, management, or any other relevant field including with at least 8 years plus working experience in development or emergency settings.

Required Skills & Competencies

·       Substantial knowledge regarding the program management on the field level especially FSL, Protection, and  WASH  programs. 

·       Good understanding of financial and HR procedures required.

·       Excellent communication and representative skills (written, oral, cross-cultural)

·       Ability to multitask and deal with stressful situations.

·       A proven track record in project management on one of the following topics (FSL, Protection, WASH ) or a proven track record of support management of humanitarian-development projects (Admin, Log, HR).

·       Strong management skills and leadership, pro-activity

·       Strong communication, networking, representation, and an ability to work with a multi-sectorial team

·       Good team worker, facilitator, and mediator

·       Fluency in written and spoken English.  

·       Fluency in written and spoken Somali language is preferable.

·       Excellent command of office software, such as word processors, spreadsheets, and databases.

·       Enthusiasm to work with the local communities.

·       Experience in working with government counterparts and other partners at the woreda/regional level

·       Working knowledge of computers particularly Excel, Word, and databases

·       Previous relevant experience in the INGO sector is an asset

 Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

 All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity. 

How to Apply

Application Procedures

·       Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (copy of credentials and testimonials) through Ethiopia.HR@islamic-relief.org.et.

·       You can access the Job Application Form with this link: CLICK HERE Failure to follow the instructions will invalidate your application.

·       Closing date for the application is September 02, 2023.

·       Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

·      Female candidates are highly encouraged

 Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.