Position: Administration Officer - Operation

Application Deadline: August, 31/2023

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV's operations, visit our website: www.snv.org. 

Job Description

The main purpose of the Administration Officer is to work as part of the operation team and manage all responsibilities related to SNV administration and facilities management standard procedure.

This role is responsible for ensuring the delivery of efficient, cost-effective, and quality administrative services. Where appropriate, support stockholders in the management of all responsibilities related to office administration, accommodation, visa, flight as well as staff welfare.

1. Administration

• Communicate government and SNV policies, regulations, and employee compliance requirements to SNV staff or visitors.

• Ensure management of property /lease contracts and track contracts for renewal or termination.

• Responsible for office cleaning, inspecting repairs and maintenance of properties and equipment owned or leased by SNV.

2. Managing Staff Welfare

• Responsible for the ongoing maintenance of the office and its compounds like electricity, water pipes, office furniture and fixtures and other major maintenance works.

• Coordinate with human resources, procurement and other SNV office to arrange guest house/ accommodation for new staff and visitors.

3. Staff Management

• Supervising the day-to-day operations of admin assistance, receptionist, and support staff.

• Ensures that team members have access to staff development opportunities, identifies and addresses capacity gaps and provide ongoing counseling and support to team members.

4. Reports and Archiving

• Properly archives and document all relevant documentation and supporting documents for all legal and authorization processes and make them accessible to only relevant people.

• Handles the visa, work/residence permit trackers and communicates to the HR, Line manager, Operation, and program director weekly.

• Preparing and reviewing progress reports and advising line manager.

Qualifications

• Bachelor’s degree in administration, Management, Business Administration, Secretarial Science and office management Background or relevant field required.

• Minimum relevant experience of 4 to 5 years in operation and admin work.

• Good communication skills both verbal and written.

• Good interpersonal skills and a collaborative style.

• Excellent computer skills and proficiency in Excel, word, outlook, and Access.

• Organized, able to multi-task and prioritize the daily workload.

Additional Information

Contract Type: National

Expected start date: October 22, 2023.

Duty Station: Addis Ababa

Contract Duration: One year with the possibility of extension based on performance and budget availability. 

How to Apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 31st of August 2023.

Please submit your application only via Smart Recruiters using THIS LINK. All information will be in the strictest confidence. 

If we see that your experience and skills match the requirements of the position, we will contact you to advise you of the next steps in the recruitment process.

SNV is an equal opportunities employer and female candidates are encouraged to apply.