Position: Higher Project Support Officer

Salary: USD 1,087.42

Application Deadline: September, 07/2023

The main purpose of the job:

The International Health Regulations Strengthening Project (IHR-SP) is a UK aid-funded technical assistance project contributing to international efforts to improve global health security through increased compliance with the WHO International Health Regulations (2005). 

The post-holder will lead aspects of project management under the direction of the UKHSA Country Lead for Ethiopia to ensure the coordination and delivery of identified outputs. The post holder will play a crucial role in supporting the various projects within the work plan agreed with the Ethiopian Public Health Institute (EPHI) and other partners, ensuring activities are delivered on time, within scope and resource allocation.  

This post offers an excellent opportunity to gain exposure and experience working in a fast-paced and innovative environment and is an ideal chance for someone looking to develop their career in project and programme management. The ideal candidate must have a flexible approach to meet the needs of the service, be able to work to tight deadlines, be a good multitasker and be able to handle a number of competing priorities at any one time.

This post will be based in Addis Ababa, Ethiopia. Travel to other regions within Ethiopia to support the delivery of UKHSAs regional work will be required.  

Roles and responsibilities:

• To provide operational and project management oversight to the IHR Strengthening Project Ethiopia team

• Proactively capture changes in operational ways of working and incorporate these into the project’s SOPs.

• Track country-level programme activity and coordinate project management inputs to ensure activities and deliverables are achieved on time and within budget.

• In liaison with the Country Lead, lead on maintaining financial oversight of delegated project budget, forecasting and financial communications with the UK-based team

• In collaboration with the UK-based team, contribute to the project monitoring and evaluation processes in the country

• Troubleshoot technical and operational issues for the Country Lead and other UKHSA staff based in Ethiopia

• Lead on identifying and managing local risks that could impact project delivery

• Act as primary focal point for UKHSAs engagement with local logistical/events management suppliers and lead on ensuring relationships and ways of working are reviewed at regular intervals

• Effectively communicate issues arising with the UK Based IHR Strengthening Project Manager(s)

• Coordinate the planning and organising of high-level meetings and workshops

• Lead the induction of new staff

• Write briefings and reports as required

• Deputise for the Country Lead in meetings where required

• Line manage project support staff as required

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by the directorate.

• The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organisation.

Professional Development

• Identify, discuss and action your own professional performance and training/development needs with your line manager through an appraisal / individual development plan. Attending internal/external training events

• To participate in all mandatory training as required, i.e. fire safety, information governance and all other mandatory training

Essential qualifications, skills and experience  

• Degree qualification or equivalent experience

• Experience or training in project management

• Experience in financial management and reporting

• Understanding of and demonstrable experience in applying monitoring and evaluation techniques to project management

• Demonstrable experience in good stakeholder management

• Knowledge of project management, information analysis and Agile ways of working

• Experience drafting briefing papers, reports and presentations to a high-level

• Experience in interpreting and implementing corporate policy e.g. HR policies and procedures

• An understanding of and commitment to equality of opportunity and good working relationships

• Excellent written and oral communication skills on complex matters, often requiring persuasion and influence

• Ability to analyse and interpret information and recommend appropriate actions.

• Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales

• Adaptability, flexibility and ability to cope with uncertainty and change

Language requirements: 

Language: English

Level of language required: Excellent spoken and written English 

Desirable qualifications, skills and experience  

• Previous experience in similar roles in project/ programme management in the public sector or with bilateral/multilateral organisations

• Understanding of global health including the health challenges of low- and middle-income countries and the international health architecture

Required behaviours: Changing and Improving, Delivering at Pace, Working Together

• Application deadline: 7 September 2023

Grade: Higher Executive Officer (HEO)

Type of Position: Fixed Term

Duration of Post: 18 months

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Salary: USD 1,087.42

Start Date: 1 November 2023

Other benefits and conditions of employment  

Learning and development opportunities:

• Participate in all mandatory training as required.

• Candidates will also have access to UKHSA training courses and support for further professional development.

Additional information  

• Must be able to legally work in Ethiopia

• Please complete the application form in full as the information provided is used during the screening

• Please check your application carefully before you submit it, as no changes can be made once submitted

• The British Embassy will never request any payment or fees to apply for a position

• Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia

• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.

• The responsibility lies on the successful candidate to;

• Obtain the relevant permit

• Pay the fees for the permit

• Make arrangements to relocate

• Meet the costs to relocation

• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount

• Information about the Civil Service Success Profiles can be found on this link: CLICK HERE

• Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  

• Reference checking and security clearances will be conducted on successful candidates

• Appointable candidates who were unsuccessful may be placed on a reserve list. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate

How to Apply

• Register using THIS LINK