Job Expired

company-logo

Admin Support Staff

World Vision Ethiopia

job-description-icon

Business

Secretarial, Admin and Clerical

Addis Ababa

2 years - 5 years

1 Position

2023-09-07

to

2023-09-06

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Secretarial & Office Management

Full Time

Share

Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

1. Support Reception during the absence of the staff in charge, such as accepting and transferring phone calls to the appropriate person in line with the organization's rules

2. Support in receiving, inspecting of deliveries and ensure it conforms to the description indicated in the purchase order, waybill, and other contract documents to verify accuracy.

3. Pack, seal, and label/tag the goods for shipping. Coordinates with freight forwarder/transport provider on the timely pick-up of the goods.

4. Monitors daily outgoing mail, documents, parcels, and packages received through the mail station. Closely work with the courier and freight service provider for service improvements and issue resolution. 

5. Conduct regular monitoring of pantry, office, and printer supplies/stock availability based on maintaining balance and filing purchase requests if necessary.

6.Conducts monthly physical inventory of office supplies, pantry, and printer consumables supplies every end of the month and reconciles the result against the record. Submits inventory reports in a timely manner for checking.

7. Provides immediate report to the team on transactions requiring important attention/resolution.

Job Requirements

  • Graduate of any 4-year course.

  • Knowledgeable with modern office methods and equipment; operation of computer; software programs including MS Word, MS Excel, MS Power point and MS Visio.

  • Preferably with Administrative and Logistical expertise.

Applicant Types Accepted:

Local Applicants Only

How to apply:

Fields Of Study

Secretarial & Office Management

Related Jobs

5 days left

Afro Steel PLC

Secretary and Receptionist

Secretary

time-icon

Full Time

0 yrs

1 Position


Level 4 or Diploma in Secretarial Science or Office Management or in a related field of study Duties and Responsibilities: - Secretary and Receptionist with good Office communication, documentation, scheduling, visitor handling, and computer literacy - Prepare, organize, and file correspondence, reports, and documents. - Schedule meetings, appointments, and travel arrangements. - Maintain records, databases, and filing systems (digital and paper).

Addis Ababa

19 days left

Melostic Trading

Executive Assistant to CEO & COO

Assistant

time-icon

Full Time

3 yrs

1 Position


Bachelor’s Degree in Business a related field of study with relevant work experience Gender: Female Duties & Responsibilities: - Manage and coordinate daily schedules, meetings, and appointments for the CEO and COO. - Handle internal and external communications with professionalism and discretion - Serve as the first point of contact for clients, guests, and partners, ensuring they feel valued and respected. - Assist in preparing presentations, reports, and other business documents (Excel, Word, PowerPoint). - Attend meetings, record minutes, and follow up on action items. - Support client and supplier interactions, maintaining a professional and approachable tone. - Organize and maintain files, records, and confidential documentation - Assist in company planning, operations tracking, and goal-setting follow-ups. - Represent the company and its leadership in meetings when required. - Manage the day-to-day operations of the office, ensuring it is organized, professional, and welcoming.

Addis Ababa

26 days left

MIFAS Medical and Scientifics and Supplies and Services PLC

Office Administrator

Office Assistant

time-icon

Full Time

2 - 3 yrs

1 Position


Bachelor's Degree in Accounting, Office Administration or in a related field of study with relevant work experience Gender: Female Duties and Responsibilities: - Assist with budgeting, bookkeeping, and expense tracking. - Process invoices, purchase orders, and reimbursements. - Manage and coordinate daily office activities to ensure smooth operations. - Handle correspondence, phone calls, and emails, and direct inquiries to the appropriate person Requirements: - Can handle all accounting related works such as TAX and Business license renewals and ETC - Do all the related administrations duties - Can work with team

Addis Ababa

about 19 hours left

Ansif Construction

Secretary

Secretary

time-icon

Full Time

4 yrs

3 Positions


Diploma or Certificate in Road or in a related field of study with relevant work experience

Addis Ababa

about 19 hours left

VerSavvy Media PLC

Office Assistance

Office Assistant

time-icon

Full Time

2 yrs

1 Position


Bachelor's Degree in Office management, Management Information System, Management, Business Administration, Secretarial Science or in a related field of study with relevant work experience Duties and Responsibilities - Organizes the Office of regional Zone Branch; assists the zonal branch head with organizing meetings and assist the overall affairs of the branch; - Performs the office management and secretarial duties of the zonal branch - Takes charge of and performs accordingly the office management and secretarial duties of the zonal branch

Addis Ababa

about 19 hours left

Gutema Firisa Construction

Secretary

Secretary

time-icon

Full Time

4 yrs

1 Position


TVET Level III/IV or Diploma in Secretarial & Office Management or in a related field of study with relevant work experience.

Addis Ababa