Procurement & Admin Operations Specialist at SNV Ethiopia 

SNV Ethiopia 

Position: Procurement & Admin Operations Specialist

Application Deadline: September, 13/2023

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV's operations, visit our website: www.snv.org. 

Purpose of the job

The Procurement and Admin Specialist will be responsible and accountable for the delivery of all Central office Procurement and Admin-related activities in accordance with SNV Ethiopia Procurement and Logistics policies and procedures.

The Procurement and Admin Specialist shall ensure that SNV logistics are carried out in compliance with SNV’s, donor and national policy as well as legislation. S/He carries out responsibility through efficient and effective coordination of the procurement and admin activities, where appropriate to provide support to field teams through assessment, coaching and accompaniment. 

Job Description

Key Responsibilities

• Manages and organizes integrated process delivery, optimizing the use of guidelines and procedures within projects and/or a field office.

Procurement

• Verify and ensure completeness of all requisitions and communicate with the Director of Operation for validation and inclusion into the procurement schedule and ERP.

• Ensure “overall best value for money” is achieved through a competitive and transparent procurement process considering quality, availability, time frame, transport, and storage costs.

Administration and facility

• Ensure appropriate administration management system is in place (reception, liaison, Administration, etc.); Ensure systems are in place to effectively plan, coordinate and monitor staff travel by road or air (national or international).

• Provide procurement and Admin support to regional, cluster and any other offices as required.

Management

• Engage in partnership logistics assessments with respect to its expertise.

• Manage procurement and admin team.

• Act as the focal point for all purchases and admin to ensure compliance to policy. Act as the focal point for ERP and SAP by Design for procurement process.

Analysis and reporting

• Ensure the contract database is updated on a regular basis and reported to the Operation Director on a weekly basis.

• Provide weekly and monthly purchase and admin reports to the line manager and relevant programme managers.

Business Development

• Convert Procurement Plans into Procurement Schedules.

• Ensuring that resources are utilized effectively and assigned tasks.

Advisory services

• Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services.

• Initiate the FAs for the country office as well as all the regional/cluster offices and coming up with the expressions of interest for all categories of purchase (pre-qualification of suppliers)

Process development

• Establish Framework agreements to increase operational efficiency and maintain an active contract Register in a system.

• Analyse external markets and maintain network with external stakeholders and review vendors and service providers periodically for cost effectiveness and quality.

Job requirements

• Bachelor's degree in Procurement and Supply Chain Management, Logistics, Business Administration, Management or a related field.

• Proven experience with a minimum of 6 or 7 years in procurement and supply chain management and administration activities.

• Strong knowledge and skills in procurement techniques and supply chain management.

• Knowledge of Donor funding regulations.

• Good computer skills: Excel, Word, the purchasing system and SAP BD system.

• Interpersonal and negotiation skills.

• Attention to detail.

• Strong analytical and problem-solving skills.

• Ability to recognize and create opportunities and to act accordingly.

• Effective communication and interpersonal skills.

• Ability to work independently and meet deadlines.

• Ability to plan with good organizational skills, including prioritization and ability to work under pressure.

• High level of integrity and ethical conduct.

Additional Information

Contract Type: National

Expected start date: As soon as possible

Duty Station: Addis Ababa, Ethiopia with field travel

Contract Duration: One year with the possibility of extension based on performance and budget availability. 

How to apply

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on the 13th of September 2023.

Please submit your application only via Smart Recruiters using the below this LINK. All information will be in the strictest confidence. 

If we see that your experience and skills match the requirements of the position, we will contact you to advise you of the next steps in the recruitment process.

SNV is an equal opportunities employer and female candidates are encouraged to apply.