Budget Source: GF-HSS
Grant Duration: 1 Year
Background Information – The GF Fund Project
The Global Fund is a 21st Century partnership organization designed to accelerate the end of HIV/AIDS, Tuberculosis and Malaria as epidemics. The Global Fund is a partnership with Governments, civil society, the private sector & people affected by the diseases. The Global Fund supports Health programs run by local expertise in countries & communities most in need.
General:
Assist and advise Finance Coordinators in all financial reconciliations and reporting process including audit related issues.
Ensure that all accounting and budgeting records are properly maintained and captured.
Prepare timely variance report to appropriate bodies.
Maintain long term and short-term cash flow projection to better monitor the cash balance.
Ensure that the accounts are ready for external audit.
Ascertain that audit findings and recommendations are properly communicated to concerned staff and are taken care of in time.
Ensure that the branch ledger RDF and program accounts are timely reconciled with Head office.
Ensure compliance with the statutory financial management and grant management requirements of donors.
Make sure that Statements are shared to Home office and Resolve accounting discrepancy, if any.
Maintain access to financial data base, computer software systems and manual filing systems.
Interact with internal and external auditors in completing audit.
Handle Reconciliation and liquidation of funds as per respective requirements and agreements.
Other duties as assigned by the branch managers.
Specific:
In Your team, the following processes will be handled:
Reconciliation of Bank Statements are made and reported
Reconciliation of Customer Accounts are made and reported
Reconciliation of Vendor Accounts are made and followed up, confirmed, and recovered on time
Reconciliation of Partner accounts and made and communicated
Reconciliation of Account and made and intact
Statutory quarterly reports are prepared on time
Consolidated reports and Financial Statements are ready for audit
Donor Reports are prepared in compliance to the respective grant requirements
Management Reports are shared
Position: Senior Sector Specific Technical Assistant /Finance/
Number of posts: 01 (One)
Duty Station: Jigjiga hub
Terms of Employment: One Year contract.
Salary: Attractive
Job Requirements
Educational background and work experience:
BA in accounting Plus IFRS qualified or relevant financial or international development field
Minimum of 8 years of experience in similar financial, compliance, or operational role supporting and international donor projects.
Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
Very good in application of SAGE.
Demonstrated experience operating in developing country environments, including managing projects, budgets, and work streams as well as local staff
Strong organizational and interpersonal skills and ability to solve complex problems
Ability to write, communicate, and prepare contractual documents clearly in English
Proficient in MS Office and experience in using accounting software
Required skills:
Undertake day-to-day financial functions for the Post as follows:
Prepare invoices related to the Post and ensure payments are made on time and are accurate and approved.
Act as post receiving and banking officer.
Administer project accounts.
Compile and complete preliminary drafts of the annual Post budget estimates and budget updates.
Maintain expenditure within budget allocations and cash flow predictions and advise Administration Manager of any aberrations.
Ensure financial record keeping is up to date.
Analyses expenditure patterns/progress for variance reporting and provide a monthly explanation.
Provide a monthly report to the Administration Manager on current expenditure levels and details of sensitive expenditure (travel, representation).
Undertake end-of-month financial procedures, including monthly bank reconciliation.
Administer that payments are reconciled in a timely fashion, staff recoveries and reimbursements are paid, and staffs are assisted to resolve issues regarding expense management.
Update and maintain a Schedule of Payments to ensure timely processing of all payments.
Maintain up-to-date records of financial authorities, commitments and internal controls.
Assist with other financial tasks as required.
Competencies
Professionalism, client orientation, results orientation, accountability, integrity, respect for diversity, planning and organization skills, creativity and innovation, strong oral and written communications skills, teamwork skills, technological awareness
Accountability:
How to Apply
Female applicants are encouraged.
Qualified Applicants can submit their Original and Non returnable copies of supporting credential with CV & Application letter to EPSS Human resource Administration & Development Directorate within 7 consecutive working days from the date of this vacancy announcement. Working hour from Monday to Thursday mornings from 2:30-6:30 and afternoons from 7:30-11:30 and Friday mornings from 2:30-5:30 and 7:30-11:30 /local time/.
Evidence of work experience submitted from non-government Organization should state that they have paid income tax as per the rules.
The position of Senior Sector Specific Technical Assistant /Finance/ applicants can Submit your CV, work & education testimonial document via email: pfsahr@gmail.com or in person to Ethiopian Pharmaceuticals supply Service (EPSS) Head office, located around Gullele Area, in front of St. Paul’s Hospital, Millennium Medical College. For further information contact Tel. +251112131145
