The Armauer Hansen Research Institute (AHRI) was founded in 1970 through the initiative of the Norwegian and Swedish Save the Children organizations seconded by the Ministry of Health of Ethiopia. The Institute got its name from the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI is a biomedical research institute that works in developing tools for prevention, control and treatment of mycobacterium and other diseases of public healthy importance through applied and basic biomedical research and training.
PURPOSE OF THE JOB
· To support the CHRMEO in ensuring that we have sufficient employees of the right caliber to meet strategic HR ambitions. This will be achieved by providing a proactive, high quality and people-centered human resources service for AHRI across the full employment life cycle.
· The job holder will deputize the CHRMEO as needed.
PRINCIPAL ACCOUNTABILITIES/KEY RESULT AREAS
Strategic HR
· Assist the CHRMEO in determining, and delivering on, HR’s strategic priorities.
· Lead the work required to set up and implement a workforce planning process which enables the institute to assess future needs. This will include partnering with senior management, directors and other executive officers to establish current and future workforce plans, including skills gaps and plans ways in which these gaps can be addressed through succession planning, promotions, transfers or via recruitment
Functional HR
HR Advice
· Provide expert employment law advice and guidance for all of AHRI’s operations by maintaining up-to-date knowledge of relevant legislation and custom and practices.
· Take responsibility for supporting line managers with all casework issues of employees below senior management level. This includes formal and informal disciplinary and grievance cases, long-term and intermittent sickness absence management and any welfare concerns raised by employees or their line managers
· Provide support in developing an annual recruitment plans
· Provide an efficient, service-oriented recruitment function for all posts, providing support to line managers from role design through to selection and offer stages. This will include recruitment administration.
· Provide functional expertise on selection and onboarding processes including best advertising channels, design of job advertisements, appropriate selection techniques including aptitude tests, and occupational psychology assessments.
Organizational Development
· Ensure AHRI has an effective performance appraisal system that creates an environment in which people feel supported, valued and accountable. Assess the effectiveness of the system periodically in terms in ease of use, ability to accurately capture assessment of past performance, support in setting meaningful objectives for the following year and provision of quality training needs data
· Lead on job evaluation so that all AHRI jobs are evaluated, and rigor is maintained in salary setting in relation to job evaluation results. Responsibility for final sign-off of job evaluation results rests with the CHRMEO.
· Maintain (and develop where necessary) a comprehensive range of people policies that make AHRI a desirable place to work, are aligned with our strategic priorities and principles, and are kept up to date in line with current legal guidance and best practice.
· Initiate, recommend and carry out revision to exiting policies, develop and revise as necessary human resources procedures and administer such policies and procedures
· Work with CHRMEO to coordinate work activities of human resources staff and other subordinates relating to human resources
Employee engagement
· Support the CHRMEO in achieving high levels of employee engagement by taking on work streams as requested. This will include:
· Running an Employee Engagement Survey annually or as requested by the CHRMEO and develop an action plan to address any issues of concern in collaboration with Heads of Departments. Follow up on the plans to ensure that they are executed.
· Supporting the CHRMEO in developing an effective induction process for all AHRI employees
Transactional HR
Provide effective HR transactional services:
· Act as the first point of contact on HR queries of substance (as opposed to process), providing rapid responses which are user-friendly, professionally correct and clearly articulated. Where an immediate response cannot be given, ensure that the enquirer is aware that their query is being addressed and when it will be resolved.
· Check accuracy of monthly payroll and fringe and benefit data and submit to CHRMEO for final sign-off.
· Check accuracy of contractual documents prepared by the HR Advisor and submit to CHRMEO for final sign-off
· Carry out administration required to fulfill functional responsibilities such as booking inductions and setting up selection interview panels
· Ensure robust management of all personal data handled by HR, adhering to AHRI’s data protection policies.
POSITION SPECIFICATIONS
Knowledge and skills
· Up to date working knowledge of employment legislation.
· Excellent interpersonal skills based on trust and integrity
· Ability to retain professional boundaries whilst working closely and effectively with a highly skilled and multicultural workforce
· Excellent verbal and written communication skills
· Good understanding of, and the ability to apply, the principles of confidentiality
· Good IT skills, including the development of HR databases, Word, Excel, Powerpoint and Outlook.
· Ability to prioritize and manage own workload
· Proven ability to work both independently and productively as part of a team
· Good understanding and application of the principles of equality, diversity and inclusion in an HR context
Personal qualities
· Commitment to AHRI’s mission and values
· Self-confidence, personal credibility and the ability to support and challenge others appropriately
· Friendly and approachable with high emotional intelligence
· Pragmatism and problem-solving skills and the ability to think creatively when faced with new problems, but also being pro-active in anticipating people concerns
· Ability to work in a dynamic, fast-paced environment, adapting quickly to a rapidly changing situations as well as being able to prioritize
· Financial management skills
· Excellent attention to detail and strong organizational skills
Job Requirements
Minimum Required Experience
· 12 years of management experience, out of which 4 years of directly related role to the position
· English language proficiency is mandatory
· NGO experience is advantageous
· Acted as deputy to lead HR role in a similar organization is preferable
· Familiarity with expert knowledge workers who engage with the institute via different mechanisms including employment contracts, and contracts for services
· Delivering functional HR expertise across the full generalist remit including recruitment, reward, organizational development, change management, employee engagement, and employee relations
· Provision of first-class HR transactional services which are highly regarded by end users
Qualifications:
· A minimum of Master’s degree in Human Resource Management, Management or Business Administration
How to Apply
Interested applicants who fulfilled the above requirements should send the following through ethiojobs.
· A CV/resume (not more than 5 pages)
· A cover letter (not more than one page)
· A one page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process.
References: Please provide three references including their e-mail address.
Terms of Employment: One year contract period with full time employment basis with possible extension based on performance and budget availability.
No. Required: 01 (one)
