About Lutheran World Federation (LWF)

We are a global communion of churches in the Lutheran tradition, living and working together for a just, peaceful, and reconciled world.  LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

Lutheran World Federation (LWF) in Ethiopia

LWF World Service Ethiopia is a registered foreign charity which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia. 

LWF World Service Ethiopia works closely with the Ethiopian Evangelical Church Mekane Yesus (EECMY), the Ethiopian Government, UN organizations and other funding partners. Its thematic areas include the promotion of food security and sustainable livelihood, sustainable natural resources management, emergency preparedness, response and rehabilitation, and capacity building. 

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

LWF Safeguarding commitment

LWF-WS has zero tolerance for all forms of abuse of power, sexual exploitation, fraud and corruption, physical and psychological abuse, and criminal offences. Exploitation or abuse of children by LWF-WS personnel will result in criminal, civil, and disciplinary actions, including termination of employment. LWF-WS works to reduce the risks of child abuse and exploitation associated with delivering LWF-WS, or LWF-WS-funded activities, including training.

Job Purpose  

The Project Coordinator provides overall leadership in ensuring the project objective is achieved in the project area. He/she is responsible for coordination, supervision and implementation of quality of services in administration, human resources, logistics, finance and security. 

Key Responsibilities as a Project Coordinator

Leadership

• Provides leadership and strategic direction in coordination with the Program Coordinator and other members of the SMT based at the Head Office.

• Promote and facilitate the establishment/strengthening of networks relevant to the LWF strategy in the region;

• Represents LWF Ethiopia at the West Gondar Zonal level.

 Program Management

• Ensure that project files and documents (contracts, donor procedure, manuals, project agreements, approved project proposals, budget, policies, etc.) are well stored and readily available.

• Develop Project start up plans in consultation with your supervisor and relevant government departments.

• Conduct timely field project monitoring and effective implementation of project activities to achieve set indicator targets and objectives in accordance to donor contractual obligations;

• Ensure that any necessary changes to the project design, objectives, outputs or budget are proposed to line management for prior approval;

• Establish and implement Project monitoring and evaluation systems in order to provide regular information on progress towards indicators and objectives and assess the impact of the Project.

• Ensure high quality and standards for the implementation in line with budgets and work-plans, focusing on producing the required deliverables;

• Ensure that all projects have clear detailed implementation, procurement, expenditure and monitoring plans consistent with LWF and donor policies, and that they are regularly updated.

• Facilitate needs assessments by ensuring the proactive identification of emerging needs in the region.

• Ensure core humanitarian standards (CHS) are adhered to by all staffs;

• Lead on the development of project reports, human interest stories and photos including writing and providing data analysis for donor reporting and advocacy;

• Ensure timely preparation and submission of Monthly Management Report (MMR). 

• Ensure the effective and efficient management of LWF’s resources including vehicles and stores.

• Ensure travel plans are duly filled and that staffs travelling to the field are aware of and comply with the security guidelines.

• Support staffs to take mandatory regular online trainings on key policies such as CoC, Safeguarding and security   

• Regularly proactively assess the safety and security situation and share report of any security incident in timely manner to ensure security environment is maintained.

• Serve as safety and security focal person for the region, send security updates to Head Office in compliance with security decisions and precautionary measures enforced by LWF and other security agencies;

• Ensure compliance with donor rules regarding visibility, project photos and stories in implementation of all projects in the region.

 Human Resource

• In liaison with the HR Manager, develop and update JDs for all staffs, which clearly define their roles and responsibilities.

• Maintain open and professional relationships with team members and promote strong team spirit to enable staff to successfully perform their duties and follow up on follow up on any disciplinary matters.

• Facilitate regular meeting with staffs and field SMT members and share minutes of key issues. 

• Work with your supervisor and HR Manager in the recruitment of all staffs according to LWF procedures.

• Monitor staff performance and provide constructive feedback in line with LWF performance appraisal process.

• Identify the key skills required by all Project staff to effectively fulfil their designated roles and where necessary suggest or plan staff training to fulfil such needs as well as provide on the job training and coaching/mentoring.

 Finance and resource mobilization

• Authorize all project expenditures within the field limits of authorization according to LWF procurement manual.

• Ensure that financial and operational policies are strictly adhered to in compliance with LWF and donor policies. 

• Ensure that Project expenditures are coded correctly and consistently i.e. allocated to correct budget lines and that donor funds are used solely for the intended purpose. Regularly discuss with your supervisor and Finance Manager concerning financial reporting issues, errors, trends, payment delays and related matters.

• Ensure sectors heads and budget holders carry out timely budget reviews against actual targets.  Significant actual or anticipated expenditure variances should be reported together with the reasons and recommendations. 

• Coordinate and lead all procurement processes for the projects in accordance with LWF procurement manual;

• In close coordination with the Procurement and Logistics department, ensure that all project assets comply with asset management guidelines according to LWF manual.

• Provide leadership in concept note and proposal writing and identify opportunities for future programming;

 Networking and Coordination

• Facilitate LWF’s active  participation in clusters coordination meetings and technical working groups in representing LWF activities and interests;

• Maintains the requisite consultative relationships with the relevant government departments, other organizations and UN agencies in the region.

• Comply with the government priorities and policies that complement and are consistent with LWF policies as well as with donor contractual obligations.

• Maintains a close and consultative working relationship with appropriate church-related partners (EOC-DICAC, etc.) through regular contact, coordination and collaboration.

• Perform any other duties and responsibilities assigned by the supervisor or designate

Job Requirements

Required qualification and Work Experience:  

• Masters or Bachelor Degree Sociology, Development Studies and related field with Minimum of 5 years relevant experience for Bachelor degree and 3 year for Master’s Degree. Experience in managing a humanitarian project is highly advantageous.

Key competencies:

• Minimum of 2-5 year(s) experience in humanitarian operations preferably in refugee relief operations.

• Strong communication skill in English (written and oral)

• Self-motivated and a strong team player who is able to handle complex and security volatile situations.

• Demonstrated experience in project management and organizational skills

• Demonstrated experience in networking and coordination of civil society partnerships.

• Capability to ensure full participation of communities and concerned line departments at all levels;

• Actively nurtures good relationships with people across all organizational levels and boundaries, and with government bodies & stakeholders.

• Proven experience in preparing work plan and report and submitting timely;

• Knowledge of humanitarian standards, such as the SPHERE Standards.

• Proven computer Literacy.  

• Previous related experience in NGO setup is an advantage

• The employer may revise this job description at any time as deemed necessary.

How to Apply

Interested candidates who meet the above requirement can send ONLY detailed C.V and application letter through this LINK

Women are encouraged to apply.

Only short-listed applicants will be contacted.