Organizational Context 

ACE Investment and Impact Advisors is an independent advisory firm that brings a strategic cross-domain perspective, with deep expertise in public-sector support and private-sector development. To augment the public sector service delivery capabilities to meet the private sector demands, ACE Advisors provides various services aligned within the following three pillars:

• Investment support and facilitation.

• Implementation Acceleration (Initiative’s development and implementation); and

• Institutional Building, Resource identification, and mobilization.

Through these pillars ACE provides bespoke service across sectors and projects ranging from public policy analysis; result-based management and implementation support; research and analytics; strategy development; organizational assessment; and capacity building.

As a women-owned and led firm, ACE is committed to living its values focused on equity, professionalism, meticulousness, and empowerment of voices within and related to the partners it aims to serve.

Job Responsibilities and Duties 

• Greet and welcome clients and guests and maintain good relationships with clients

• Manage co-working space, booking and reservation, and direct space users to the appropriate space or office.

• Answer, screen, and forward incoming phone calls and provide callers with accurate information about the space when required.

• Ensure reception area is tidy and presentable, oversee and manage office premises as well as, repairs and also manage office equipment and supplies

• Receive, sort, and distribute daily mail/deliveries

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, and keep Client records)

• Order front office supplies ensure all necessary stationery and material (e.g. pens, forms, and brochures) are availed and keep an inventory of stock

• Keep updated records of office expenses and costs

• Perform other clerical receptionist duties such as filing, photocopying, and printing

• Assisting the implementation and execution of various operational strategies, processes, and procedures to ensure efficient execution of day-to-day activities of the office

Direct Supervisor: Director of Finance

Duration and Type of Assignment: Full-Time,

Monday – Friday: Afternoon Shift (1:00 PM- 8:30 PM)

                                 Saturday:  Full Day (8:30 AM- 5:30 PM)

Job Requirements

Qualifications: 

• BA Degree in Marketing, Business Administration. Management or any other related field

• 0-2 years experience

• Proficient in Microsoft Office Suite and other necessary computer programs

• Prior experience as an administration assistant, office manager, or receptionist is an advantage

• Excellent communication skills (written and verbal)

• Fluency in English and Amharic

• Ability to maintain a positive, friendly attitude even under a high pressure

• Excellent organizational and multitasking skills

How to Apply

Submit your resume and cover letter for consideration via email: info@aceadvisors.org

NOTE: with the e-mail subject line ‘Application to Administration Assistant’.

We are an equal opportunity employer and strongly encourage women to apply for this position and are committed to creating a workplace that is inclusive and supportive of all employees.

Only shortlisted candidates will be contacted.

Application deadline

Applications will be accepted until 30 September 2023.