Background:
The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 40 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.
Position Overview:
The two positions are Insurance/Archive and Onboarding specific, the position holders will be responsible for tasks like providing human resources support which is related to Insurance/Archive and Onboarding of new hires and provides general administrative and human resources support.
Major Responsibilities:
HR/Admin Assistant – Insurance/Archive:
The HR/Admin Assistant for Insurance/Archive will mainly be responsible for:
Managing Personnel file and insurance related tasks.
Address auditor’s request related to personnel file, Perform Filing and scanning personal files and make sure its proper documentation.
Oversee and monitor all eligible employees that are covered by IRC’s medical and group term life insurance are updated on a weekly basis.
Oversee Insurance payments, collection & submission of receipts to the Insurance Company and insure correct distribution of reimbursement to the staff.
Assist in preparation of payment in relation to HR especially insurance, severance, permit and others.
Review and assisting in drafting personnel letters as required.
Provide reception coverage when needed.
Assist with day-to-day operations of the HR functions and duties.
Work on different tasks assigned by Supervisor.
HR/Admin Assistant - Onboarding
The HR/Admin Assistant for Onboarding will manage:
Onboarding of newly hired staff, update employee database and provide general administrative and human resources support.
Welcome new employees upon their arrival and give them an office tour and introduce them with their team members.
Communicate the list of new joiners in advance with HR focal person for contract preparation.
Craft and send introduction email to the hiring manager and HOD in advance so they set up the working space for the new hire.
Providing new hires with manuals, guidelines, and passwords, as needed and ensure the new hire sign off the mandatory acknowledgment forms.
Keep track of mandatory training certificates from all employees and make sure it’s proper documentation.
Provision of staff identification cards.
Review and assist drafting personnel letters as required.
Assist in preparation of payment in relation to HR especially insurance, severance, permit and others.
Provide reception coverage when needed.
Assist with day-to-day operations of the HR functions and duties.
Work on different tasks assigned by Supervisor.
Job Requirements
Educational Requirements:
Preferred experience & skills:
1/3 years of experience for BA and Diploma holders respectively in office administration and human resource
Minimum of six months Internship service with IRC
NGO experience is an added advantage.
Strong organizational and time management skills
Experience working with MS Office, and HR software.
Good communication and interpersonal skills.
Ability to work under pressure.
A proven track recording of executing HR-related tasks.
Strong teamwork skills.
Language Skills:
How to Apply
Candidates meeting the above qualifications are encouraged to apply only through THIS LINK
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Female candidates are highly encouraged to apply.
Your application letter/cover letter must include the following information.
· Name of the position you have applied for
· Date of application
· Summary of your qualifications and experience
· Motivation/objective of why you have applied for the job
· Permanent Address and present address (if different from permanent) and telephone number, if possible, also email address
· Disclose any family relationships with existing IRC employees.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.
