Administrative Associate I - Internal/External at International Livestock Research Institute (ILRI)

•  Oct 24, 2023

•  Addis Ababa, Ethiopia

•  Full-time

•  Livestock Genetics

The International Livestock Research Institute (ILRI) seeks to recruit an Administrative Associate I who will provide administrative and logistical support to the Livestock Genetics Program.

The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centers dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org.

Key Responsibilities:

• Organise meetings, conferences, workshops and preparation of related material/documentation;

• Provide logistical support for travel such as bookings, accommodation, airport transfers, visas and travel expense reports;

• Raise requisitions such as recruitment requests, stationery, other supplies and follow up on their delivery;

• Maintain up-to-date filing systems and databases as may be required for easy retrieval of information;

• Set up and follow up on appointments, attend to visitors, telephone calls, mail and other inquiries;

• Prepare correspondence such as invitation letters and receive, sort, and dispatch mails/parcels;

• Process various payments such as per diems, bills settlements etc;

• Prepare offices for staff, report, follow up on office/furniture and other equipment repairs;

• Liaise with Project Leaders and partners to organize logistics of visits to project sites and being generally responsible for the administrative aspects of such arrangements;

• Perform any other related duties as may be required.

Academic and professional qualifications:

Education:

• Diploma from a recognized university/college in Business Administration, Secretarial Science and Office Management or relevant field

• Knowledge in relevant field and proficiency in the use of simple tools

Experience:

• Two years relevant experience

Skills:

• Computer skills, including sound knowledge of Microsoft Office;

• Be able to work independently with minimal supervision;

• Strong ability to co-ordinate, prioritise and organize workload;

• Good spoken and written English.

Duty Station:    Addis Ababa, Ethiopia

Grade:  HG 10

Minimum Base Salary:  

• Birr 21,745 per month (negotiable depending on salary history of the candidate)

Terms of appointment:  This is a National Staff (NS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes a very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus in Addis Ababa. Dining and sports facilities are located on site .

Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: A/LG/24/23 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: CLICK HERE on or before 23 October 2023.

We thank all applicants for their interest in working for ILRI. Due to the high volume of applications, only shortlisted candidates will be contacted

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training).

Suitably qualified women are particularly encouraged to apply.