About HELVETAS: 

HELVETAS Swiss Intercooperation is an independent development organization based in Switzerland and it has been operating for the last 65 years worldwide. HELVETAS is registered in Ethiopia as foreign organization with the Agency for Civil Society Organization to operate in the areas of Rural Infrastructure, Natural Resource Management, Support to CSO and Local Governments, Skill Development & Education and Emergency Response. See also. www.helvetas.org.

Job Purpose:

The Project Manager will lead the project management and coordination of the SwS funded recovery project in Samre and Seharti Ethiopia. The post holder will play a key role in liaising with relevant stakeholders including the government offices in Tigray region and will be responsible for overseeing the planning, implementation, monitoring, evaluation and learning, partner support and narrative and financial reporting for the project. Reporting to the Humanitarian Response Coordinator, the project manager will work closely with the support function teams based in the field level and country office.

The duration of the project is up to July 31, 2024 with possibility of extension depending on the availability of future funding. 

Specific responsibilities and tasks

A.    Program Design and Resource Mobilization

• Facilitate initiation of project concepts based on participatory need assessment and community priorities.

• Facilitate involvement of local stakeholders including sectoral offices and community in project identification and conceptualization.

• Liaison with Humanitarian team and relevant program development staff in the CO for fleshing up of the concept papers and provide inputs to mobilize resource.

B.    Project implementation and management:

• Manage a SwS funded SSRP project, working closely with the project team, and partners in overseeing the implementation at all stages (design, developing and revising budgets, implementation, monitoring, reviewing, and reporting).

• Prepare detail work plan for the SSRP project.

• Provide support, advice, and facilitation to the project beneficiary associations/groups, in achieving the project outputs and outcomes.

• Take leadership of the project programs in terms of high quality and timely deliveries, narrative reporting and financial overviews, close cooperation with, Government counterparts.

• Formalize and develop project related operational tools and training modules.

• Provide input for monthly, quarterly, and annual donor reports.

• Provide overall budget monitoring, financial management and expenses control for the project activities, including compliance with minimum Helvetas and donor requirements.

C.    Financial Management and Compliance

• Ensure financial reports are sent to Humanitarian Response Coordinator on time and in appropriate standard.

• Monitor budgets to ensure there is no overspending or underspending and flag any issues with line manager in a timely manner.

• Coordinate and manage field office budget within approved spending levels and establish monthly cash flow plan to ensure a steady and adequate supply of funds for program activities.

• Ensure that resources are wisely and prudently utilized for the planned purposes in compliance with internal Helvetas’s financial policies and donor requirements.

• Monitor utilization of all types of resources including cash, commodity, stocks, vehicles, office equipment’s, and others available to the field office.

• Ensure that all available resources under the custody of the field office, properly documented, updated every year, and receive appropriate maintenance and proper handling.

• Ensure that any mishandling of resources be reported to all relevant bodies and appropriate measures taken on time.

D.    Representation and Communication

• Representation of Helvetas and active participation in sectoral and relevant sub sectors/working groups

• Oversee knowledge sharing across teams and ensure that monitoring and evaluation results are understood and used to improve programs.

• Ensure timely and regular communication and information sharing is in place with Line manager and other relevant department in the CO.

• Represent Helvetas Ethiopia in the respective Zonal and Woreda levels coordination and cluster meetings.

• Build smooth functional relationship with relevant Zonal and Woreda level offices in the Regional State. Promote the basic values and principles of the organization in the process of the relation building with the stakeholders.

• Facilitate agreements signing and support letters solicitation for programmatic purpose from relevant Zonal and Woreda level government sectoral offices.

• Facilitate efforts to enhance participation of stakeholders in the Planning, implementation, monitoring, evaluation, and learning program activities.

• Provide constructive feedback to staff (subordinate, lateral and senior) both through informal and formal processes.

E.    Accountability and reporting

• Continuously monitor and develop relevant accountability initiatives within relevant project components as well as strengthening the effort to document the impact of activities.

• Ensure compliance with internal and external reporting requirements including procurement.

• Support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of the SSRP project.

F.     Staff Management

• Direct line manager of the SSRP project officer

• Ensure that the recruited staff receives appropriate induction and sufficient orientation on the values, safeguarding, and policies of the organization. 

• Ensure the overall safety and security of staff and the operations. 

• Facilitate formation and development of teamwork and mutual learning through discussion working together.

• Ensure that all staff have annual performance and development plans and receive regular feedback and coaching on their performance as per Helvetas performance management guidelines. 

Job Requirements

Knowledge and Experience:

• Minimum of eight year(s) relevant work experience for BSC/BA and six years for MA/MSC/MBA in program management.

• Having relevant experience on Emergency and recovery program management and coordination in international and national NGOs.

• Knowledge in muti-sectoral humanitarian responses.

• Experience in managing and coordinating diverse donors funded humanitarian programs is preferred.

• Ability to manage and work in a team consisting of people with different technical backgrounds and varying levels of technical training.

• Ability to facilitate relationships and interact smoothly and effectively with partners including government sectoral offices, Cluster coordinators, and peer organizations at field level.

• Having strong organizational experience and managerial skills.

• Ability to undertake problem analyses and gather diverse information in a systematic way to improve design, implementation, and reporting of emergency interventions.

• Experience working in the relevant geographic areas and region, with strong contextual knowledge of relevant cultures and clans.

• Excellent communicator in English with demonstrated report writing and speaking skills, knowledge of local languages is advantageous.

• Excellent computer skills, including all Microsoft applications (Word, Excel, Outlook & Power point).

• Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.

• Proven experience in Crisis/ Conflict Management.

How to Apply

Interested and qualified candidates are encouraged to apply by sending their application and updated CV through HumanResources.ETH@helvetas.org  or through ethiojobs website.

HELVETAS is an equal opportunity employer and women candidates are highly encouraged to apply.

Please make sure you write the position title and the duty station you are applying for in the subject line. 

Kindly note that only shortlisted candidates will be contacted.