The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to Document Review, Payment Preparation and Reporting.

Payment Documents review (50%)

• Review Local Travel advance requisitions

• Review Project advances

• Review Air Ticket payment

• Review Vehicle Rental payments

• Review DHL payments

• Review Hotel & Related payments

• Review Purchase & Work orders

• Review Petty cash replenishments.

• Review Consultancy Service, Translation service, Audit Service, Maintenance Service of Office Equipment, etc. payment accurately.

• Review Paper Printing & Design Services, Visibility Printing & Design Services, etc. payment accurately.

• Review the payment of Office, Warehouse, Expatriate Residential rent, GPA Insurance, Medical insurance, etc. 

Payment Preparation (30%)

• Prepare summary sheet by staff for income tax deductions and submit to finance assistant

• Prepare summary sheet by staff for Pension contributions scheme and submit to the finance assistant

• Prepare a summary sheet monthly by the vendor for withholding tax and submit it to the finance assistant

• Prepare a summary sheet for stamp revenue and submit it to the finance assistant

• Prepare cost-sharing lists by staff and submit it to the finance assistant.

• Prepare summary sheet by staff for Provident fund scheme and submit to finance assistant.

• Prepare summary sheet by staff for savings and Loan repayments and submit to finance assistant.

Monthly Reporting (20%)

• Share and prepare part of the quarterly and year-end schedules/reports related to the area of the job assigned.

• Prepare monthly external vendor’s reports with the form from ERCA and upload them online to ERCA’s website.

• Perform other activities by self-initiative and /or instructed by the supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that the team members under supervision are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• BA degree in Accounting

• 3 to 5 years of relevant work experience (after graduation)

• Directly relevant professional experience (e.g. payment processing)

• Sound analytical and problem-solving capability;

• Ability to influence others’ behavior through effective relationship building; through current knowledge and understanding of relevant policies, frameworks, etc.

•  In-depth knowledge of project processes, procedures, and systems.

•  May require the ability to communicate technical concepts clearly to a non-technical audience.

Languages required

• Fluency in the English language is essential

• Knowledge of Local Languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application is October 27, 2023. Qualified candidates should submit their application with the links provided below. CLIK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.