VACANCY ANNOUNCEMENT (VN)

Open to Internal & External CandidatesVacancy No.IOM-VN/0109/23

Position Title Senior Project Associate (Peace and Development Coordination)

Duty Station Addis Ababa, Ethiopia

Classification G6 Type of Appointment One Year Fixed Term (OYFT) Contract, with possibility of extensionEstimated Start Date As soon as possible Posting Period 19.10.2023 – 01.11.2023

 Organizational Context and Scope

The International Organization for Migration (IOM) is the UN Migration Agency with 174 Member States. IOM works closely with governmental, intergovernmental, and nongovernmental partners in the field of migration. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission in coordination with the Head of Programs, the direct supervision of the Program Manager, Peace and Development Coordination (PDC), and in coordination with relevant units and project staff, the successful candidate will be supporting the planning, development of new projects, monitoring, and project reporting and will contribute to project implementation within the PDC in close collaboration with relevant units and senior staff.

Responsibilities and Accountabilities

1.       Assist in the planning, coordination, implementation, and monitoring of project activities.

2.       Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3.       Monitor budget implementation and propose adjustments as necessary.  

4.       Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5.       Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.

6.       Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7.       Organize meetings, workshops, and training sessions; prepare training materials and participate in the delivering of capacity building workshops.

8.       Respond to complex information requests and inquiries; set up and maintain files/records.

9.       Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 

10.   Monitor work of implementing partners and report any non-compliance to the supervisor.

11.   Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.

12.   Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.

13.   Perform other related duties as assigned.

Job Requirements

EDUCATION

·         School diploma with six years of relevant experience; or,

·         Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

EXPERIENCE

·         Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;

·         Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

·         Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

·         Knowledge of project implementation in displacement affected communities.

·         Proven knowledge and experience in working with partners including government officials.

·         Good analytical skills and data analysis.

LANGUAGE

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge Amharic and other local languages.

Competencies[1]

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work composed, competent and committed and exercises careful judgment in meeting daily challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization's vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization's goals and communicates a clear strategic direction.

How to Apply

Interested applicants are required to apply via this LINK

Any application that does not fulfil/attach the below-listed documents will not be considered.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone)

• Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!