About PETCO Ethiopia

PETCO Ethiopia Recycling Community Organization (PETCO Ethiopia) is a non-for-profit And Volunteers Producers Responsibility organization incorporated in 2019 to represent the Ethiopian manufacturing industry’s joint effort to self-regulate in waste recycling. PETCO Ethiopia seeks to minimize the environmental impact of post-consumer plastic on the Ethiopian landscape through growing the collection & recycling of plastic waste; supporting existing & new green jobs and recycling initiatives; and promoting a strong focus on public & consumer education & awareness programs. PETCO Ethiopia operates throughout Ethiopia and has its head office in Addis Ababa. 

The Finance Officer will be responsible for delivering his activities under the supervision of the Finance Head. 

PETCO Ethiopia seeks to hire a professional under the following capacity:

General Assignments / Scope of the Role:

The Finance Officer will support the Finance activity of Addis Ababa Office. S/He will be responsible for the overall finance activities Addis Ababa office. Other responsibilities comprise management & monitoring of monthly expenditure against budget, and liaison with Admin staffs to ensure proper completion and management of PETCO resources.

Summary of Task and Responsibilities:

A)  Financial Management

Treasury & cash follow up

• Doing daily physical inventory of the safe and the petty cash and report any discrepancies to superior.

• Manage the petty cash.

• Regularly go to the bank to withdraw money, to ensure availability of cash at base level to prepare and follow up the pay-outs and advances, within established guidelines

• Prepare and validate any checks done at base level.

• Translate all invoices into English.

• Monitor due dates for payments of contracts.

• Guarantee security of the cash and confidentiality of information

Cash card management

• Check the Memorandum of Understanding (MoU) received from the program team and ensure the availability of all needed documents.

• Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination.

• Register the information of the beneficiaries in the cash card database before sending any payment request to the coordination.

• Archive all MoUs related to the beneficiaries in a proper way.

• Be responsible for receiving the cash cards from the bank and delivering them to the project manager, and to make sure all supporting documents are signed.

Finance & Accounting management

• Check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures.

• Record all expenses in the excel book daily, and to properly fill in the information needed (date, accounting code, project, budget code etc…)

• Participate in the consolidation of budget follow ups and cash forecasts at base level.

• Participate with the Admin Manager in preparation of new proposals.

• Prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation.

• Oversee the monthly closing, revision, and accounts for the base.

• Issue vouchers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.

• Collect all invoices including VAT and issue a quarterly report.

• Prepare the bank reconciliation at the end of each month.

• Prepare the checks payment.

• Check and to be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.)

• Be responsible for the preparation of the annual closing documents for the base.

B) Human Resource and Administration

Administrative Management & Follow Up

• Support, if needed, in following up on personnel’s monthly attendance with line managers.

• Support, if needed, in keeping track of the personnel leaves and update concerned tools and system(s) accordingly.

• Support, if needed, in collecting, conforming, and archiving timesheets (signed PDF, excel).

• Support, if needed, in maintaining and ensuring the completion and archival of all supporting documents/tools of the recruitment processes as per Recruitment Guidelines.

• Support, if needed, in organizing and ensuring availability of all required personal and contractual documents in concerned files.

Preparation of HR Payments

• Create and update personal and contractual data of employees on the relevant tools & systems.

• Prepare salary advance(s), monthly salaries, end of accounts, Perdiem and any exceptional payment(s) for local staff when applicable on the relevant tools and systems.

• Prepare expatriates per diems at the beginning of each month and security envelopes when needed.

• Support in the calculation and payment of Pension and income taxes to the concerned government office as well as all other annual declarations on time.

• Review and transfer files and request(s) of personnel to relevant parties.

Duties Applicable to all HR Personnel

• Respect and comply with the organization’s Policies, Code of Conduct and Charter.

• Maintain confidentiality of HR information.

• Respect and comply with the HR Policy and use of Guidelines.

• Support line manager in the implementation and respect of HR Policy and Guidelines among personnel.

Job by: PETCO Ethiopia Recycling Community Organization    

Job Id: 008

Posted: Oct 13, 2023

Career Level: Mid-Level 

Report to: Finance Manager

Availability: As Soon As Possible

Job Requirements

Required Qualifications and Professional Experience

• BA Degree in Accounting and Finance or Business Administration

• Minimum of 2 and max of 5 years’ experience out of which 2 years in NGO experience with Similar activities or Audit experience.

Required Skills & Competencies

• Strong commitment in humanitarian principles

• Ability to work independently while taking initiatives and showing a sense of responsibility.

• Ability to withstand pressure.

• Ability to organize and manage priorities, to prioritize a heavy workload and to delegate accordingly.

• Good analytical skills, rationality, and logic.

• Problem solving and Excellent communication skill.

How to Apply

APPLICATION PROCEDURE

If you are interested, please submit your application composed of nonreturnable CV and Covering Letter Indicating Job ID number and position (Finance Officer) in the subject line of your email, and please include three references in your CV through the following address:  mteclemariam@petcoethiopia.org

Deadline: Thursday, October 27, 2023, CoB.

We strongly encourage female candidates to apply for this position.

NB: PETCO Ethiopia communicate only shortlisted applicants for the next recruitment process.