Accountabilities and MAIN WORK ACTIVITIES

Procurement Planning and Sourcing (15%)

·       Stakeholder engagement in relation to procurement processes and planning

·       Sourcing suppliers, assist in managing Tenders and RFQs

·       Assist in the analysis, review, and comparison of offers

·       Maintain price list

Procurement Buying (50%)

·       Conduct procurement process PR/PO

·       Understand and apply procurement procedures relevant to its level

·       Contract negotiation

·       Due Diligence/Contract terms and conditions, delivery times are respected

·       Draft Comparative Bid Analysis (CBA)

·       Ensure settlement of payments in a timely manner

 Supplier/Partner management (20%)

·       Collect quotations based on approved PR

·       Contract management

·       Supplier operation reviews

·       Assist in conducting appropriate market assessments upon the direction provided by the line manager

·       Maintain Supplier Database

·       Review partner/supplier adherence to procedure & document management

Reporting, Monitoring and Tracking (15%)

·       Maintains accurate and timely data entry

·       Report on the status of procurement to the line manager

·       Stakeholder engagement in the delivery of goods and services

·       Mediation through engagement with suppliers in case of non-delivery

Leadership and business management competencies

Leadership competencies

·       Courageous in taking a lead, focused on Plan International's purpose, and making the most effective contribution within my own work context.

·       Behave in line with our values and safeguarding practices, inside and outside work.

·       Challenge their own attitudes, unconscious bias, and behavior and speak up when they see wrongdoing, especially by those who use their power over others to create fear or abuse.

·       Understand and adhere to the policies, processes, practices, and standards relevant to their own work and keep their knowledge and skills up to date.

·       Honest and efficient in the use of resources, including own time.

·       Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.

·       Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyze issues and improve things.

·       Good team player, communicating effectively and being open and supportive towards those around them.

Business management Competencies

·       Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan's purpose, values, and global strategy

·       Manage legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

·       Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation, and program and project management

·       Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

·       Works according to Plan International’s zero-tolerance approach to fraud and corruption. Reports any suspicions of fraud to the Counter Fraud Unit.

·       Understands the planning procedures relevant to their role and contributes to annual planning where possible.

·       Contributes to their individual accountability plan and understands how they contribute to the team and organizational plan.

·       Works in accordance with the policies and procedures relevant to their role and responsibilities.

·       Understands the importance of high-quality data and the implications of poor data.  Understand what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.

·       Are aware of the procurement procedures relevant to their role and responsibilities.

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities, and our partners.

 We are inclusive and empowering

We respect all people, appreciate differences, and challenge inequality in our programmers’ and our workplace. We support children, girls, and young people to increase their confidence and change their own lives. We empower our staff to give their best and develop their potential.

Job Requirements

The Individual

Technical expertise, skills, and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/Experience Essential:

·       BA Degree in logistics Management, Purchasing/Supplies Management, supply chain management, or related field.

·       3-5 years of relevant work experience in an INGO environment, involving the procurement of both emergency and development programs

• Sound analytical and problem-solving capability;

• Ability to influence others’ behavior through effective relationship building; through current knowledge and understanding of relevant policies, frameworks, etc.

·       In-depth knowledge of project processes, procedures, and systems

 Qualifications/Experience Desirable:

·       Experience in UN Or NGO environment involving in the procurement activities

·       Experience in emergency procurement is advantageous

·       Supervisory experience

·       ERP experience

·       Pharmacy background

Languages Required

·       Fluency in the English language is essential

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that all staff sign safeguarding policies;

• Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

How to Apply

The closing date for the application is October 25, 2023. Qualified candidates should submit the application form found at this link: CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found at http://plan-international.org 

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.