DEPT: Procurement & Logistics Management

 JOB PURPOSE

Under the guidance and supervision of the Supervisor, Property & Student Store, the incumbent is responsible to safeguard, administer and control the school’s Fixed Assets in line with established policies and procedures.

REPORTING RELATIONSHIPS

Reports to: Supervisor, Property & Student Store

Liaises with:    Concerned Departments

Direct reports: None

DUTIES AND ESSENTIAL JOB FUNCTIONS

• Directly responsible to safeguard and manage fixed assets kept in the storage facilities.

• Directly responsible to Receive, Tag, Store and record fixed assets in the asset register using proper documentation (i.e., contract, purchase orders, packing lists, invoices, MRVs and MIVs).

• Responsible to Issue and return fixed assets to/from residences and campus upon formal request and approval by fulfilling necessary documentations.

• Responsible to organize, maintain and update individual Fixed Assets Custodianship Files to each employee by completing FARC.

• Responsible to Furnish makeready apartments and residences with standard set of furniture and appliances in accord to the ICS Home Guide.

• Responsible to maintain Fixed Asset Register & ensure all fixed assets movements are timely recorded and updated on the Fixed Asset Register.

• In collaboration with Finance Department, responsible to calculate depreciation of all assets using straight line method per established useful life of the assets.

• In consultation with immediate supervisor, responsible to plan, organize and conduct annual inventory count of residential and schoolwide assets.

• Responsible to provide weekly, and monthly reports of fixed asset stock positions and movements to the concerned.

• In collaboration with immediate supervisor, responsible to provide annual Fixed Asset Count reports of residential and schoolwide assets to the concerned.

• Responsible to make regular periodic spot check of fixed assets in classrooms, offices, and other facilities.

• Actively engage and assist in the annual Capital Requirements of divisions and property management section.

• Responsible to propose obsolete, damaged, and unused fixed assets for disposal.

• In consultation with immediate supervisor, responsible to initiate and organize periodic scrap sales.

• Responsible to refurbish/restore residential and classroom furniture/equipment to make them ready for use.

• Responsible to distribute and collect welcome kits to/from makeready houses and apartments.

• Actively engage in the general and student store operations as directed by supervisor.

• Responsible to actively participate in shipment sorting and distribution to end users.

Job Requirements

QUALIFICATIONS REQUIRED

· BA Degree in Supplies and Purchasing Management, Accounting, Business Management or other related fields with a minimum of 3 years of relevant experience

 PREFERRED QUALIFICATIONS

· Ability to keep accurate records and manage fixed asset software.

· Proficient with Microsoft Office Suite or related software (software used to maintain/manage fixed assets).

· Proficiency in spoken and written English.

· Able to establish and maintain good working relationships with employees.

· Able to work independently with minimal supervision.

· Has Integrity, honesty, and high level of accuracy in managing and presenting data/reports.

· Has Basic Computer skills

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• May require lifting items.

• Access and mobility in tight spaces may be required.

• Must be able to move within the warehouses regularly to observe physical inventory/assets.

How to Apply

Interested staff members fulfilling the minimum requirements are invited to submit their applications through email through hr@icsaddis.org until Friday, November 10, 2023.

Note: copies of transcripts, academic degrees or recommendation letters should not be included with your application. You will provide the documents upon request.  

Child Protection – Safe Recruitment Practices

As part of our recruitment practices at our school, employees are required to possess and validate appropriate qualifications for all positions.  For all potential hires, we communicate directly with previous references to ensure due diligence within the recruitment process. Once at school, ICS has a professional code of conduct, including Child Protection training reviewed with employees and signed annually