Purpose statement- Will address all Procurement activities on the specific category assigned Raw Materials including, Foreign & Local sourcing, evaluating, appointing, offer negotiation, market surveying, contract managing, follow up demand forecasting, ordering, reordering, setting up ordering points, updating stock levels against demand, vendor management, supplier engagement   and budgetary control. 

 Duties & Responsibilities:

• Schedule, Control & Monitor Import Category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization and timing, ensuring minimum inventory levels and cash flow management with due regard to economic pressures & FX availability.

• From the planning schedule and RM portfolio identify RM Risk Alert levels and prioritize sourcing for both foreign and local suppliers.

• In conjunction and coordination with the concerned parties in the supply chain department, progress getting the right kind of PI’s, Negotiate, summarize comprehensively and submit analysis for approval.

• From foreign suppliers submit to banks / 3rd party for possible forex allocation.

• For Local sourcing, identification of sourcing method is mandatory.

• From the planning schedule and RM Portfolio, competitively evaluate purchases ensuring lowest TCO while managing desired quality, inbound freight optimization while selecting, developing and promoting local suppliers with consideration on profit margin.

• Developing long term relationships and ensuring JIT management controls.

• Achieves financial objectives by participating in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

• Completes Procurement operational requirements by scheduling and assigning employees / Stakeholders on following up on work results.

• Meet targets articulated in supply chain plans, product development briefs in terms of product quality, timeliness and cost.  

• Resolve quires which can come from 3rd party stack holders. 

• Be responsible and accountable for sourcing and supplying specific Category.

• Closely interact and support Technical & Sales and Marketing management teams. 

• Represent the company as the ‘Procurement Office Representative’ of Repi Wilmar on Category Suppliers/Vendors

• Ensure all activities related to the function comply with relevant Acts, legal demands and ethical and standards.

• Manage Planning, sourcing and appointing of all inputs to the company which Repi acquires for its manufacturing and other needs.

• Make sure that PO is issued, or contractual service agreement is made with selected suppliers.

• Assure on time settlement of Documents with Finance; with fully supported landed costs and last account closure.

• Give priority on delivery, finalize the delivery within the given time frame based on risk alert levels.

• Participate in the company’s management team meetings, strategy, Health & Safety program, insurance/benefits committees and others as required.

• Upon managers request, working on off-hours basis will be mandatory, including weekends.

• Track weekly the stock/inventory status of the Category items based on inventory policy and trigger reorder decisions.

• In conjunction with Logistic division, plan delivery of products on JIT.  

• Overlook in close teamwork approach with Quality Control incoming materials by such methods as physical counts, random   weight checks, request advising or rejection of   any spoiled commodity, reconditioning of underweight bags, etc.

• Implement systemic contract management control points by Compiling and submit correct and reconciled delivery documents, invoices for payment process.

• Liaise with inventory team and others on matters pertaining to stocks and logistics.  

• Manage Procurement cost.

• Maintain minimum procurement operation.

• Assure maximum inventory turnover.

• Drive savings Target and record for Rm Category

• Devise innovative and accepted ways to ensure minimum time that floated bids stay in the procurement cycle.

• Set a standard and follow-up efficiency towards minimum response time to demand request.

• Assure minimum errors during vendor selection and sourcing.

• Maintain minimum possible price vis-a -vis quality of items or service.

• Participate and contribute to product development activities including TCO formulation, packaging and efficacy to the new product development committee.

• Supports the product development & technology initiatives for the category.

•  Seek out alternative  RM to substitute with existing RM at minimum TCO.

• Report on and, in consultation with others, to take appropriate action for the procurement of items and services.

• Rate vendors periodically and give feedback on short coming according to vendor management SOP.

• Conducting proper due diligence with Bank / 3rd party alongside, Maintaining a good relationship in assisting with their requirements at the time of approval. 

• Accurately and Timely reporting on Weekly stock positions , GIT , Sourcing pipeline  ( wishlist ) and arresting possible gaps and reporting of mitigation action taken.

• Act as Primary communication point from the company to the suppliers. 

• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving. 

• Maintain records to the various procurement related records of the items and services sourced and procured. 

• Prepare weekly cash flow projection Procurement manager. 

• Keep clean document of submitted PI’s and Capture all the necessary data on soft and hard copy about the particular request.

• Collect forex related bank advice, LC copies & Extension, Bank charges and file on import file and other financial documents e.g Guarantee cheques, Bank payment slips, W/Holding certification finance.

• Strictly understand and follow LC terms and inform if change/Action is needed including on matters like LC or date of shipment extensions.

• Follow up with import documentation officer on Preparation of the necessary bank process documentation related to forex allocation, extensions and amendments to be endorsed by the concerned whenever the need arises, Via single window.

• Be a custodian of import files.

• Track import delivery status and notify as deem as necessary developments, changes and faults on time. 

• Report weekly delivered imported items to SC manager with enough detail.

• Prepare payment requests for import related activities and keep records. 

• Updating GIT status on import and local purchases. 

• Keep landing cost updated after delivery of the goods and signed by finance.

• Maintain up-to-date and reconciled records of procured Materials.

• Sign and file documents of tender records and procurement process documents.

• Report discrepancies and propose corrective actions to SC Manager.

• Follow strictly companies Procurement policy. 

• Assure at all times integrity by following companies Ethics Policy.

• Adhere with company HR policy in all aspect.   

• Provide expert advice to Safety Supervisor, participate fully and motivate reports in all safety awareness programs, activities and safety committee. 

• Maintain company requirements on Safety, health and environment policy. 

• Reported all unsafe conditions, near misses and unsafe behaviors on Enablon as per Wilmar standard.

• Communicate all EHS requirement to suppliers.

• Assured a high level of housekeeping standard within the work area. 

Job Requirements

Qualification:

• A Minimum of BA Degree in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum of five (5) years relevant experience as out of which one (2) years as Senior Procurement Officer/Procurement/Category Specialist or equivalent capacity preferably in FMCG industry.   

Competencies: 

• Procurement management 

• Analytical skills

• Problem solving Skill  

• Job Knowledge 

• Planning Skills 

• Controlling Capability 

• Cost Optimization 

• Decision Making Skills

• Vendor Management 

• Communication 

• Documentation, 

• Reporting Skills 

• EHS Awareness & Lead 

How to Apply

Qualified candidates who meet the above requirements can submit their CV and cover letter through THIS LINK by specifying the position and JOB ID in the cover letter.