The Warehouse Assistant/Storekeeper (commodity) will handle receipt/dispatch and verification of commodities to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with NRC warehouse standards and established guidelines.

The Warehouse Assistant/Storekeeper (commodity) will have the following Responsibilities:

Generic responsibilities

• Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g., waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.

• Prepare, verify, and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.

• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.

Specific Responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention.

Job Responsibility

1: Requesting, Receiving and Stocking (40%)

• Establish the maximum and minimum stock level for each stock item as required

• Request the delivery of commodity when they are below the minimum stock level

• Undertake appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation.

2: Issuing (35%)

• Issue Commodities, and materials, to the required need people /units upon receipt of duly signed authorization documents.

• Dispatch all commodities/items against official payment authorization sheet.

• Check and ensure that the approved payment authorization sheet is accompanied with a with payroll sheet.

3: Store Management (15%)

• Design appropriate storage arrangements in the stores for efficient utilization of the available space, and to allow easy movement of people in the store

• Record all incoming and outgoing Commodities in bin cards and the daily inventory register.  Bin cards are to be stuck or hung on the shelves/stack to facilitate identification and inventory counting.

• Organize all Commodities received by types and according to their classifications, and store them, allocating available space of the store economically and diligently to minimize commodity damages.

Job Responsibility #4:  Documentation and Reporting (5%)

• File all documents such as suppliers packing lists or delivery order, CRN, bin cards, etc.

• Regularly check records against stock held and submit reports.

• Maintain an accurate record of Commodity-stock movement and current balances.

Job Requirements

Competencies 

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

 Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

Professional skills

Professional skills are the skills, knowledge and experience that are essential to ensure good performance.

• 3 year of related work experience for Diploma/TVET

• 1 year of related work experience for Degree

• NGO experience is a plus

• Fluency in Local Language and English, both written and verbal

Context-specific skills, knowledge, and experience:

• Diploma/Bachelor's degree in Logistics, Supply Management or other related fields

• Previous work experience with satisfactory performance in the same or similar field, preferably with humanitarian NGOs or UN agency.

• Computer skills (MS Office,)

• Fluency in English and local languages

• Excellent verbal communication skills

• Ability to proactively take initiatives and decisions, identify opportunities and propose ideas and solutions.

• Experience working in complex and volatile contexts.

• Very strong writing and analytical skills

• Ability to work closely with local authorities, UN, and INGOs and decentralized technical services.

• Good representation in humanitarian coordination working groups.

• High level of communication, flexibility, and negotiation

Behavioural competencies

• Managing resources to optimize results

• Handling insecure environments

• Interpersonal skill

• Good communication skill

• Trustworthiness 

How to Apply

Application procedure

Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through this LINK  Please attach photocopies of the most relevant educational certificates/testimonials and work experience documents. Applications should reach NRC latest by 31 October  2023 at 5:00 pm. 

Please mention your preferable locations on your application letter.

NB: only shortlisted candidates shall be contacted.

“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”