INTERNAL/EXTERNAL VACANCY   ANNOUNCEMENT

For Senior Logistics Officer                                                                                                                     

Country Office: Ethiopia

Work Base:   Wollega,  Ethiopia

Availability: As Soon As Possible

Salary Scale: EMS07 Level 1 $ 849

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Female candidates are highly encouraged to apply for this position.

 Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019

 Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 50m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 850 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.                    Summary of Position

•  Under the supervision of Wollega Logistics Manager, the Senior Logistics Officer will be responsible to provide all rounded logistical support, to ensure proper function of the procurement, stock management, fleet, premises & security in the base. The Senior Logistics Office will also deputize the base logistics manager in his absence.

 The Senior Logistics Officer’s role’s purpose, engagement and delivery is:

 Purpose

• The position focuses primarily on logistics processes and activities related to warehousing, assets management, fleet, premises including security

Engagement:

• Internally the senior logistics officer will have a regular interaction with logistics, program & finance team members both at capital and at base level.

• Externally the senior logistics officer wiill have continuous engagement with suppliers.

II.             Essential job duties

 Objective 1: Assist in carrying out logistics activities

Activities:

• Supply Chain:

• Receive internal order forms, sort and group them (using LINK);

• Organize the purchases and ensure that the internal procedures of the Kit log are respected;

• Transmit the release-from-stock form;

• Ensure that the orders are followed up;

• Ensure delivery to the programmes;

• Supervise the stock management.

• Follow the procurement process of base.

Objective 2: Review PD files & Ask for Validation   

•  Review PD files obtain validations as per the authorization threshold for procurement

 Objective 3: Participate in the security management of the base:

Activities:

• Participate in collecting information

• Make sure that the security rules are respected;

• Follow the transfers.

• Manage the restoration and maintenance:

• Ensure that the structures necessary for the base to function are restored and maintained: offices, programmes, premises, and warehouse and AAH guesthouses.

•  Reports:

• Compile monthly logistics reports;

• Write a report on sub base visits/supports/training as required.

Objective 4: Supervise the logistic team by delegation:

Activities:

• Draw up a work plan;

• Delegate the activities and check that they are properly executed;

• Organize training sessions;

• Carry out appraisal interviews

• Provide technical support to the team if necessary.

• Deputize the base logistics manager

III.                Supervisory Responsibilities

• Supervise assigned logistics team members

IV.               Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status. 

•  Value and respect all cultures. 

V.      Fiscal Responsibility

• N/A

VI.     Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII.                Working Conditions, Travel and Environment

•  The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

•  Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

VIII.       Required Qualifications and Professional Experience

• BA Degree in and Logistics & Supply Chain Management, Business Administration or equivalent field of studies

• At least 3 years’ work experience in a similar position 

IX.    Required Skills & Competencies

• Computer knowledge (Word and Excel)

• Experience in Procurement

• Stock management and Asset management

• Budget management

• Good organizer

• Negotiating capacity

• Good analytical capacity

• Rigour

• Team spirit

• Good communication and relations with people

How to Apply

APPLICATION PROCEDURE 

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “ Senior Logistics Officer  ” written in the subject line, and three references, applicants to the following addresses: HERE
Deadline:   Monday 06 November 2023 before 5:00 PM

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.