Position: Supervisory Realty/Leasing Assistant

Salary: $12,764/Per Year

Deadline: November, 10/2023

Job Overview

Hiring Path: Open to the public

Who May Apply/Clarification From the Agency:

• For USEFM - FS is 6. Actual FS salary determined by Washington D.C.

• All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type: Permanent

Appointment Type Details: Indefinite subject to successful completion of the probationary period.

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is: Full-time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: Yes

Relocation Expenses Reimbursed: No

Travel Required: Not Required

Duties

Under direct supervision of the Housing Coordinator, the incumbent shall identify potential residences for lease for the Embassy through contacts, real estate brokers and advertisements. Prepare annual lease budget for State and State ICASS in coordination with Finance section Prepare leases and draft waiver requests as necessary. Ensure that the status of all lease files and RPA are maintained, and work with the Financial Management Office in planning quarterly leasehold funding requirements. Serve as backup to the Housing Coordinator in his/her absence. Serve as COR on the residential gardening contractor. The incumbent is responsible for supervising five realty clerks. The Incumbent serves as an incidental operator of official vehicles and meets all requirements outlined in 14 FAM 433.  

Qualifications and Evaluations

Requirements:

EXPERIENCE: A minimum of three years experience in Office Management or administrative work is required. Six months of this experience must be in realty management. At least one (1) year of supervisory experience in managing people, writing and reviewing performance appraisals is also required.

Education Requirements:

• Education:- Completion of two years of college/university studies is required.

Evaluations:

LANGUAGE:-

• Level 4 (Fluent) Speaking/Reading/Writing English is required. (This may be tested)

• Level 4 (Fluent) Speaking/Reading/Writing Amharic is required. (This may be tested)

SKILLS AND ABILITIES:- Must be able to work with minimum supervision to manage all required tasks; must be able to prioritize, and effectively communicate orally and in writing; must be able to interact positively with a wide variety of individuals in and out of the Embassy. Must be able to organize paper flow and maintain schedules; must be proficient with Microsoft Word and Excel and be able to use office applications including ILMS. Basic keyboarding skills and basic MS Office suite knowledge. Must have a current and valid 2-grade driver's license. Must have had a valid driver’s license for a minimum of five (5) years. (These may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Addis Ababa, Ethiopia may receive a compensation package that may include health, separation, and other benefits.

• For EFMs, benefits should be discussed with the Human Resources Office.

• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*

• AEFM / USEFM

• FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on the letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date, and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

How to apply

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