INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

For Senior Finance Officer

Country Office: Ethiopia

Work Base:    Assosa,  Ethiopia

Availability: As Soon As Possible

 Salary Scale: EMS07 Level 1 $ 849

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Female candidates are highly encouraged to apply for this position.

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

 Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 50m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 850 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.                     Summary of position

•  Manage the base level finance aspects

 The Senior Field Finance Officer role’s purpose, engagement and delivery is:

  Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

 Objective 1: Budget Management

•  Monitor organizational spending to ensure that it is within the budget

•  Support other departments in the process of budget management

• Remind program and support departments if any of any significant remaining balance on budget lines

• Put significant effort on acceleration of consumption of forecasted budget

• Lead the process of BFU update during the monthly BFU session

• Check the forecasts are in line with the proposed budget

• Ensure proposed spending are compliant with the proposed activity and budget

Objective 2: Treasury Forecast

•  Produce high quality and timely treasury forecast on monthly forecast

•  Produce the revised treasury forecast if any on timely manner

• Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base

•  Forecast cash flow positions and funds available for operation at the base level

• Ensure that sufficient funds are available in the base to meet ongoing operational costs

• Ensure excess balance is managed properly

Objective 3: Field Compliance

•  Be a focal person for compliance in the base

• Ensure that the organization’s internal controls do exist and functional at the base

• Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base

• Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization

• Ensure the compliance checklist is well understood by staffs

• Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline

• Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager

• Ensure payment is effected using the validated templates

• Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment

• Ensure invoices received from supplier are translated to standard working language and date

• Ensure the Time Sheets produced are in line with the updated Financial Plan

• Make sure Cash Management Policy is respected

• Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office

• Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction

• Provide sessions for non-finance departments to create awareness on compliance

Objective 4: Accountancy

•  Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office

• Make sure transactions are charged on the appropriate budget line in the accountancy

• Make sure transactions are recorded on the appropriate Accounting Code, Project Code , Budget Code and Budget Line

• Make sure transactions are described as per the standard transaction description guideline

• Make sure personnel costs are allocated in the accountancy based on the financial plan and time sheet

• Make sure personnel cost recordings contain correct ID number and full name of the employee

• Make sure bundle is prepared and delivered to capital on timely manner

• Make sure hard copy documents are delivered to capital on timely manner

• Make sure action is taken based on feedbacks from capital

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

•  Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)

•  Provide out of base support upon request of coordination office

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)         

Objective 5: Validation

•  Validation of procurement requests confirming the budget availability and the requests are within the validated budget

• Validation of procurement documents make certain the process is compliant and the completeness of supporting documents

• Approval of payment documents (unlike PV) before payment confirming the whole thing correct

II.                   Supervisory Responsibilities

• N/A

III.                 Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

IV.                Fiscal Responsibility

•  N/A

V.                  Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VI.                Working Conditions, Travel and Environment

•  The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

I.                     Required Qualifications and Professional Experience

•  Degree in Accounting or related fields with relevant working experience

• Training on Serenic Microsoft Dynamics Navigator is an advantageous

II.                   Required Skills & Competencies

•  Good command of the English language, Serenic Navigator ,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines

• Professionalism, Team Work, Proactive, Motivational, Autonomy

How to Apply

APPLICATION PROCEDURE 

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “ Senior Finance Officer  ” written in the subject line, and three references, applicants to the following addresses: 

Through this LINK

 Deadline:   Monday 06 November 2023 before 5:00 PM

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.