Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Senior HR/Admin Officer position in Addis Ababa, Ethiopia.

Duties and Responsibilities:

-        In coordination with field teams, schedule the collection of weekly attendance sheets and both for staff and daily worker

-        Cross check all Admin and Finance documentation and ensure that all documents are in line with ACTED compliance procedures

-        Prepare payment sheets and pre-count each beneficiaries payment to be made after coordination with Project team;

-        Schedule, set up, and execute beneficiary payments with close coordination with project team and logistics and security department

-        Ensure that the cash safe has enough cash and denominations for each payment in conjunction with the finance department at capital office;

-        Prepare payment vouchers and keeping the cash book up to date;

-        Ensure all Cash IN/Cash out are fully supported with required FLAT documents and justification;

-        Check that no supportive documentation or signature are missing before releasing any payment

-        Fill in Vouchers on a regular basis and ensure registration of vouchers in the cashbook

-        Proceed with payments for all items and services approved by the Area coordinator

-        Check the Safe & Cashbook at the end of each day and ensure that the balance matches with the Cash Books

-        Deal with Money Exchange, change money for the cashbooks whenever needed and register it

-        At the end of each month, check that the balance in the safe and the bank accounts are in line with the cash and bank books, release the cash checking statement and bank reconciliation with the area coordinator

-        Check vouchers quality on a regular basis

-        Check Cashbook & SAGA before closing the accountancy for the month

-        Ensure all advances are cleared for the staff, before paying the salary

-        Prepare Cash Request on monthly basis and share with capital office; track with capital office and bank the transfer of cash to ACTED field office bank account;

Job Requirements

Qualifications/Skills Required:

·        Bachelor’s degree in business administration, Human Resource, Public Relations or related field.

·        5 + Years of experience in HR management position preferably in an INGO with a proven track record of success

·        Acquaintance with employment labour laws, various regulations and statutory law in Ethiopia.

·        Computer Literate - MS Outlook and Excel and basic software application and familiarity with the internet and email communications

·        Excellent communication skills, Strong analytical skills (context, people …)

·        Competencies based interviewing experience

·        Online recruitment systems experience

·        Understanding of skills & Psychometric assessments (An advantage)

·        Good understanding of the Ethiopia context is a mandatory requirement

·        Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,

·        Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player. Capacity to build a maintain a strong professional network High level of integrity and honesty.

·        Must show understanding of Somalia Labour Laws

·        Fluency in  English language is a must.

·        Ability to work independently.

How to Apply

Application Procedure:

Submit your applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts via email: ethiopia.jobs@acted.org 

NOTE: with the subject line “Senior HR/Admin Officer– Addis Ababa”

Do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that ACTED reserves the right to shortlist on ongoing basis. Only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.