INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT

for

 Finance Manager-Budget and Reporting

Country:            

Ethiopia

Work Base:           

Addis Ababa

Availability: 

As soon as possible

Number of Posts 

2 (Two)

Salary Scale:     

EMS09 USD 1,407 and 20% of transport allowance.  

 Female candidates are highly encouraged to apply for this position  

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17+ million people yearly.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, The Netherlands (Dutch) Government and others.

I.  Summary of position

Under the supervision of the Deputy Head of Finance Department-Budget & Reporting, the Capital office Finance Manager, Budget & Reporting is responsible for budget proposal development; donor reporting; government budget development; government report; PL and SPO Validation and BFU Update. The candidate will also be responsible to make any budget adjustments into the accounting software as needed.

The Finance Manager, Budget & Reporting role’s purpose, engagement and delivery is:

Purpose 

The purpose of the role is to ensure high-quality preparation of budgets for proposals in accordance with donor guidelines, timely preparation of financial reports for donors and government, provide proactive financial analysis on burn rates to enable the deputy and head of finance department to make sound management decisions.

Engagement:

The Finance Manager- Budget & reporting- closely collaborates with Business Development Lead, Grant team, and Technical Advisors, and Head of Departments while executing his/her role in financial pre and post-award management of grants. Besides, he/she oversees sub grantees’ financial activities, while monitoring and reviewing partner's financial reports, advance requests, and updating partner's financial report tracking.

Up on competition of the monthly data processing in the Serenic system, the Finance Manager Budget and Reporting will also collaborate with the Accounting team for any expenditure reclassifications and corrections. 

Delivery: 

Preparation of high-quality and timely budget proposals; donor reports; government budget development; government report; purchase line and supplier purchase order(SPO) validation and Budget Follow Up (BFU) updates. Updates and reclassification/realignment of expenditures into the Sylogist Serenic Navigator System.

Essential Duties

• Work closely with Business Development Lead/Team in the preparation of budgets for proposals in accordance with donor guidelines and deadlines, ensure that all such budgets are submitted to Deputy Finance HOD/ Finance HOD for review and validation;

• Prepare budget proposal templates and modify existing templates to meet the demands of new donors requirements;

• Ensure required information are shared with Technical Advisors and Head of Departments ahead of time;

• Ensure that the cost information (Personnel and Logistic/support costs) are updated, accurate/ realistic, and reasonable for the proposed budget;

• Advise Technical Advisors in formulating their budget proposals, on the eligibility and compliance issues related to budgeting;

• Review activity budgets for completeness, accuracy, and compliance with laws and other regulations;

• Design and prepare BFUs and government reporting framework for newly signed contracts in alignment with donor reporting templates;

• Update the BFU on monthly basis with actual expenditure and forecasts from the bases;

• Administer and monitor the assigned donor budget(s) and spending;

• Take the lead on Grant Budget revision/Modification/Amendment for assigned budgets/grants, if any;

• Monitor and control current expenditure, liaising with program staff when necessary, to ensure that expenditure stays within available funding and agreed budgets using BFU and highlight as appropriate under/overspends and burn rates and communicate agreed to actions to the relevant authority for decision;

• Performs various analyses to support financial recommendations on variances.

• Provide support to Program Managers with regard to financial policies/practices and related areas as required;

• Participate in grant opening (kick-off) meeting, monthly BFU review meeting, and Grant closing meetings;

• Coordinate with Grant management team to ensure timely submission of donor reports, government reports, and other reports to concerned staff or the relevant authorities;

• Ensure that all financial reports are in compliance with AAH and donor’s policies, procedures, and requirements;

• Provide support on Donor specific audit process;

• Follow up on payments received and receivables on regular basis for completed and active grants by coordinating with the Country Grant team, HEARO, and HQ;

• Ensure the payment received in-country is correctly (the correct amount, correct account code, and correct donor code) recorded in the accountancy;

• Follow up on payables to partners according to the signed partnership agreement

• Request the regional office/HQ for payment to partners;

• Update receivables follow up tool every month and share with Deputy Finance HoD/ Finance HoD;

• Oversee sub grant activities, monitoring, and compliance including organizational assessments, develop sub grant monitoring plans; perform and document compliance visits;

• Review of partner's financial reports, advance requests, and update partner's financial report tracking;

• Develop and implement capacity-building training and technical support to the country program team, field office (base) staff, and the partners to ensure effective management of grants as well as building the capacity of staff and partners in relation to finance;

• Every morning validate Procurement request with an aim to meet a lead time of a day between request and validation by finance. Additionally perform validation of such PLs on behalf of other Finance Managers as needed (when delegated).

• Other tasks and responsibilities as directed by the immediate supervisor or Head of Department;

II.  Supervisory Responsibilities

• None

III. Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.

• Value and respect all cultures. 

Fiscal Responsibility

• N/A

IV. Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

V.   Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

I. Required Qualifications and Professional Experience

• BA degree in Accounting or finance; Professional certification in Accounting or Finance would be an added advantage.

• Minimum of 5 years professional work experience in a finance or accounting role for an NGO (accounting, cash, and budget management, knowledge of donor’s and ACF guidelines, internal audit process).

• Experience in coaching and team building; Experience in communicating financial results to managers; Experience in managing & supporting staff.

• Experience working in Sylogist Serenic Dynamics Navigator (Microsoft Serenic Dynamics Navigator) or in any ERP is considered as asset and preferable

II. Required Skills & Competencies

•  Strong Analytical skills, Strong planning skills, Ability to forecast, Computer skills, Good oral and Written Communication Skills, Decision-making skills, Problem-solving skills, Ability to work to deadlines, Independently organize and complete assigned tasks under minimal supervision,

• Plan and organize work to meet deadlines; review and edit documents for accuracy and completeness; prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues.

III.  Expected Qualities

•  Professionalism

• Team Work, Proactive

• Motivational

• Autonomy

• Independence

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of none returnable CV, Covering Letter with Finance Manager-Budget and Reporting -Addis Ababa” written in the subject line, and three references, applying directly through this LINK

 Deadline:  11 November 2023

 NB: Only short listed applicants will be, communicated on and selection process includes technical test and an interview.