About You:

We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.

 JOB SUMMARY

Under the general supervision of the Commercial Finance Manager, the Senior Finance Officer records and posts financial data; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts; explores better way of recording and data documentation.

The role also carries responsibility for stock and fixed asset management; recording and allocation of monthly consumption by location/cost center, channel, funder, and project code, & donor reporting line

DUTIES/TASKS

FINANCE

• Properly codes and records expenditure, service and sales income and any other related transactions in the books of accounts and post to Sun system on time;

• Checks summary of bi-weekly transactions received from MCH/SRH for having complete supporting documents and proper coding of account code, funder, activity and donor line codes and post to SUN;

• Maintains debtors and creditors accounts in SUN with proper allocation of balances;

• Prepares monthly bank reconciliation;

• Prepares monthly payroll with due consideration to deductions of applicable advances, loans, penalties and taxes; and due consideration for inputs like target incentive, duty allowance, overtime. other allowance etc... and record into SUN

• Review and post/record monthly provision and amortization of prepayment related to annual leaves, severance, insurance and office rent

• Prepare terminal/final benefit for resigned or terminated staff according to MSIE finance and human resource policy

• Review and record commercial sales medical supplies and statistics on RDS/SUN on monthly basis reported from Area office

• Post/record waiver service income subsidized by donor/self which is reported from MIS monthly

• Review documents for center promotor monthly salary; include their incentive per SOP and prepare their monthly payroll for payments, also prepare contract staff salary payment.

• Review and post head office payment in their right account code, cost center and donor/funder code

STOCK

• Ensure dispatched items from Central Warehouse and received by program offices and Centres are accurately recorded in Peachtree accounting software and SUN 6 financial management System every month

• Ensure accuracy of stock movement recording between dispatching and receiving stock location for product/item ID, expiry dates, quantity, valuation, donor & project codes and dispatching and receiving stock location per Cost Centre Peachtree accounting software and SUN 6 financial management System every month

• Generate a consolidated monthly stock consumption and movement report on the 3rd day of the following month per each Stock location, donor and project codes

• Participate in inventory counts conducted biannually and yearend as assigned

• Visit warehouse to conduct surprise count, reconcile the count result against record and propose actions of internal control, variances found.

• Follow, review and reconcile commercial sales medical supplies issued, returned and sold every month and its completeness regarding documentation

• Recommend stock adjustment entries in either Peachtree or SUN 6 as a result of quarterly and yearly stock reconciliation and ensure such adjustments are made on a timely manner

FIXED ASSET

• Create and maintain fixed asset register for all newly acquired Asset with amount /price more than 5000 USD as fixed asset with full documentation and according to the rate and depreciation method set

• Creating Asset register for the low value high desirability asset for all purchased Asset with amount less than 5000 USD and make sure all non-capitalized asset registered on RDS is also registered as LVHDA

• Maintain Fixed Assets lists by funders and projects for active donors and review SUN Fixed Assets Register monthly

• Reconcile at least once in year existence of Fixed assets per count against records and propose corrections and action on variances found.

Job Requirements

PERSONS SPECIFICATION

Qualification Requirement:

Education

           MA/BA in Accounting/Finance

Experience

                   Four years in INGO sector and preferably with commercial set up.  

 Skills, Attitudes and Attributes

• Competence scale at the Proficiency level;

• Capacity to guide and show better ways;

• Persistence and capacity to look into details;

• Knowledge of donor policies and standards;

• Skill in inventory management

• Ability to use SUN Accounting and Peachtree Software.

• Pro-choice

Number of Position: (01)

Duty Station: Support Office, Addis Ababa

Type of Employment: Permanent

How to Apply

We invite candidates meeting the required qualifications email to Humanresource@mariestopes.org.et their CV and application letter before the closing date of this announcement i.e. within ten (10) days.

Please mention the title of the position and workplace you applied for on the subject line of your email.

Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!