The Cashier secretary will provide support to projects implementation, guaranteeing quality, efficiency and effectiveness.

·         Handle bank and cash accounts of several funding sources for project activities at Project level

·         Handle incoming and outgoing letters, Keeping all files in order and responsible to Documentation handling.

·         Make bank reconciliations as well as cash account reconciliations, Cash Book and Actual physical cash count balances monthly.

·         Prepare journal voucher

·         Carry out cashier functions with daily checking of payments against the cash/bank book entries; ensure that all payment vouchers, invoices, receipts and supporting documents (e.g. training or workshop support letters from the organizations’, registration and attendance sheets) are valid and approved before payment and recording.

·         Check and sign journal vouchers

·         Prepare cheque and sign responsible person and other related activity

·          Ensure timely payment of utility bills and tax bills.

·         Prepare income tax and withholding tax payments

·         Follow-up on un-settled items and initiate settlement

·         Follow-up with the bank on transfers made to regions.

·         Prepare payment and internal transaction vouchers and record in accounting software 

·         Compile, prepare and submit complete financial documents in time manner.

·         Ensure that financial files are labeled and filed according to VIS regulation.

·         Provide required documents for an auditor whenever Internal or External Control is conducted.

Job Requirements

Expertise:

·         Bachelor degree in Secretarial Science and Office Management, Office administration and related fields of study from a recognized College/University;

·         At least three years of demonstrated professional experience in NGO working in an office environment in a clerical or administrative role;

·         Proficiency in typing, word processing, data entry into online databases and forms, and use of a variety of office tools (Microsoft office - Excel, word processing, power point and other programs).

·         Excellent skills in communicating, proactive, resourceful, and interpersonal skills;

·         Very good language skills (English, and other local languages like Amharic and Tigrigna)

Skills and ability:

·         Excellent personal and public communication and negotiation skills with all types and levels of stakeholders.

·         Ability to take the initiative, multi-task, prioritize work and meet deadlines.

·         Ability to maintain a high degree of professionalism in the face of highly emotive and stressful situations.

Personal requirements:

·         Capacity to work under pressure.

·         Creative, open-minded, flexible, self-learner, dynamic, servant-hearted and problem solver

How to Apply

On Applicants who fulfill the minimum requirements can send their CV and cover letter with 3 references, and attachment of all the documentation of support (diploma, certifications, etc) directly through Ethio-jobs or through e-mail address “admin.addis@volint.it ”  up to 14/11/2023