About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities. 

Project Background

This Opportunity:

Palladium International, LLC is implementing the $250 Million, 8-year USAID CATALYZE contract which offers a facilitated partnership model that will craft solutions to crowd in $2 Billion in blended finance (i.e., blended concessional and commercial finance) to USAID partner countries; it can work in any development sector or region. Launched in October 2019, CATALYZE is a buy-in mechanism that allows USAID Bureaus and Missions to efficiently deploy investment facilitation solutions that respond to the needs of specific sectors, issues, and geographies.

USAID CATALYZE Market Systems for Growth (MS4G) focuses on creating transformative outcomes in the food security and WASH sectors to benefit all Ethiopian people. To achieve these goals, the activity engages youth, mobilizes capital, increases access to finance, connects enterprises to markets, and supports stakeholders to self-advocate towards policy change which will promote opportunities for the private sector community. The project supports activities in Addis Ababa and secondary cities.

To strengthen the private sector in the food security and WASH sectors, MS4G uses a market-based approach to enhance enterprises’ performance, product/service delivery, and inclusion. The activities are designed to build institutional capacity, enhance knowledge and skill transfers through workforce development initiatives, advance the business enabling environment, accelerate digital transformations and scale best practices to increase productivity and quality.

Location

The position is based in Palladium’s Addis Ababa, Ethiopia Office

Estimated Start Date

This assignment is expected to commence in January 2024

You and Your Career:

• If you are a problem-solver, collaborator, and doer, and you have expertise in supervising program activities, we are interested in hearing from you.

• We are a learning organization and provide growth opportunities from the start.  We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

The Procurement and Logistics Assistant will report to the CATALYZE: MS4G Procurement and Logistics Specialist. The Procurement and Logistics Assistant is responsible for providing support in managing the flow of goods and materials between suppliers, warehouses, and office. S/he support and facilitates the Fleet Management activities. He/she works closely with other staff to ensure timely and efficient delivery of goods.  

Specific responsibilities of MS4G Procurement and Logistics Assistant include, but are not limited to: 

• Coordinate and schedule delivery of goods and materials.

• Prepare and process procurement documents.

• Assist preparation of procurement plan for the purchase of equipment, services, and supplies

• Assist in inventory management and tracking.

• Ensure that all orders are tracked from point of planning till request and through the final receipt.

• Participate in the joint verification of procured goods and equipment and ascertain the items to the technical specification and quantities requested.

• Check that all assets are properly recorded and tagged.

• Assist with Fleet Management as needed.

• Ensure compliance with regulatory and safety requirements.

• Ensure procurement tracker is updated.

• Data entry of vehicle log sheets, prepare fuel and car summary reports, and payment requests.

• Assist the Procurement and Logistics Specialist with tender preparation, bid committees, contracts’ issuance, monitoring, and payments.

• Assist in producing and maintaining logistics tools and trackers.

• Prepare asset and equipment hand over sheets to staff.

• Ensure a proper archiving of records for administration, logistics, and procurement documents.

• Assess the needs and oversee the installation of office equipment.

• Handover sheets and monitoring for assets handed over to staff and consultants.

• Scanning and filing of procurement and consultants’ files.

• Assist monthly reports related to logistics and procurement are submitted on a monthly basis.

• Assist in Issue RFQ, obtain quotes, prepare Summary Bid Analysis sheets, and present to authorize signatories for approval.

• Assist in Issue Purchase Order (PO), service agreements, consultancy agreements, and other types of agreements in accordance with Palladium’s procurement guidelines and manual.

• Other tasks as assigned by the Supervisor.

Equity, Diversity & Inclusion:

Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Job Requirements

Key Competencies Required: 

• Strong communication, interpersonal, and technical skills.

• Demonstrated intermediate computer skills in Microsoft Office Suite applications.

• Fluent written/spoken English.

• Team oriented and should have a good sense of humour.

Professional Expertise/Competencies Preferred: 

• A bachelor’s degree in supply chain management, Business Administration, or other related field relevant to the position requirements.  

• At least 3 years of work experience in procurement/operations/logistics; preferably on a USAID funded project.

• Knowledge of USAID Rules and Regulation in particular the Federal Acquisition Regulation.

How to Apply

We invite all candidates meeting the required qualifications to submit their resume/CV to below LINK