Background

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation, and development support to vulnerable people and communities in over 40 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview:

The Supply Chain Officer - Procurement is responsible for the efficient coordination and management of supply chain functions for IRC offices. She/he will be responsible for undertaking the entire supply chain activities: procurement management, procure to pay (P2P) and fleet management, running efficient and effective fleets. S/he must be able to discharge her/his responsibilities in strict compliance with IRC policies, procedures, and donor requirements, whilst ensuring best practices and maintaining audit-compliant records. 

Major key Responsibilities:

1.   Procurement

·         Ensuring that all purchases of goods, services, and construction works are done transparently, at the best available price, and in compliance with policies and procedures.

·         Working closely with internal and external stakeholders to ensure effective procurement preparation to support program implementation.

·         Carrying out all procurements in line with IRC procurement SOPs as per assigned by Supply Chain Manager.

·         Developing and maintaining price rosters for all commonly used program supplies.

·         Ensuring that approved suppliers and framework agreements are always used for procurement of goods, services, and works.

·         Processing approved purchase requests through the procurement software (online BVA).

·         Preparing request for quotations, request for proposals, and other tender solicitation documents

·         Participating in tender meetings, evaluations, and vendor due diligences

·         Preparing bid opening records, bid analysis, and award recommendations.

·         Conducting contract negotiations with suppliers that is transparent and documented.

·         Demonstrating value for money in procurements

·         Reviewing procurement documents for accuracy and completeness before taking payments for approval.

2.      Contract Management

·         Preparing and executing contracts for recommended bidders

·         Ensuring contract executions comply with the terms & conditions.

·          Engaging in timely renewal and amendment of running contracts

·         Tracking and measuring supplier performances against set performance indicators.

·         Maintain supplier performance score cards.

3.      Supplier Management

·         Conducting supplier due diligence including ATC clearance

·         Maintaining suppliers file and documentation

·         Establishing a working relationship with key suppliers.

4.      Compliance and Ethics

Mitigate compliance risk in procurement processes through: -

·         Identifying and reporting procurement red flags

·         Vetting suppliers through strict due diligence processes

·         Training and collaborating with teams to ensure compliance with policies and procedures.

·          Implementing internal and external audit corrective action plans (CAPs

5.      Reporting            

The SC Officer is responsible for preparing and submitting accurate: -

·         Support with developing and updating the procurement activities (assigned) as required.

·         Submit monthly list of commitments to Supply Chain Manager.

6. Fleet Management

·         Keeping updated records and paperwork for vehicles and drivers.

·         Managing fuel and maintenance service procurements as needed

·         Ensuring that preventative vehicle maintenance is carried out to a high standard with minimum disruption to program activities.

·         Ensuring that all drivers are briefed on IRC’s vehicle policies and procedures.

Job Requirements

Education: First Degree/Diploma in Business Administration/Financial Accounting or Logistics related field preferred.

Work Experience:  2 and 5 years of work experience in supply chain operations (Procurement and Fleet Management) for degree and diploma holders respectively.

Preferred experience & skills:

·         Knowledge of generic procurement procedures and practices (IRC or NGO 2 (Two) years’ experience).

·         Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics.

·         Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units, and suppliers.

·         Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting.

·         Good analytical and negotiation skills

·         Excellent skills in conducting market analysis and sourcing strategies.

·         Able to work effectively in a highly matrixed structure.

·         Good mathematical skills.

Language Skills: 

·         Excellent analytical skills, Good interpersonal and communication skills, Good organizational skills, and Willingness and ability to adapt to changing work requirements and priorities that may require overtime or extended hours.

·         Excellent oral and written English skills and other Local Language preferred.

Certificates or Licenses:

·         Strong computer skills in MS Excel, and MS Word programs.

·         A demonstrated ability to multi-task and process information into action to not delay program activities.

·         Relevant qualification in the field of admin and logistics

How to Apply

Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website: CLIK HERE

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted                                                   

           Female candidates are highly encouraged to apply!

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.