Médecins du Monde or Doctors of the World is an international humanitarian organization which provides emergency and long-term medical care to the world's most vulnerable people.
Médecins du Monde (MDM) is operating in Ethiopia since 1986 in different types of health projects. MDM–France invites qualified candidates to apply for the following position:
Duty station: Ethiopia, Semera, Afar region
Starting date: Immediately /ASAP
Employment Term: 12 Months
Reported to: General Coordinator
Job Summary
The Field Coordinator is responsible for the overall management of Semera base and of MdM program in the Afar region; S/he ensures the security of all staff is monitored at all times, S/he ensures smooth implementation of the program activities, and s/he coordinates HR, Finance and Logistics for all Afar region. S/he also works in close collaboration with our local partner and represents MDM for authorities and stakeholders in the region.
As a member of country management, the Field Coordinator works closely with the Coordination team in Addis Ababa, as well as project partners in the field locations.
Essential duties
Base Management
Ensure adequate information flow within the different departments as well as between the base and coordination team;
Organize regular weekly coordination meetings in order to organize the work and priorities.
Oversee and coordinate the general functioning of the base and all departments/services;
Create/maintain a positive “team spirit” within the different departments and amongst the staff;
Provide good working conditions for all team members.
Support team members under direct supervision in their duties.
Coordinate the activities of local partners on the field office
Safety and Security Management
Routinely monitor the security situation in Afar, and update field and coordination teams with analysis where necessary.
With the support of the liaison officer, and in coordination with the Addis team, create and routinely update the security package and annexes for the Afar region
Ensure that all staff and visitors are briefed on the security rules, have received the security package, and that all staff and visitors are following the rules
Ensure data collection about the safety and security in Afar region, provide analyses, and share all needed information with the General Coordinator regularly or on an ad-hoc basis if urgent:
Alert General Coordinator without delay in case of impending danger or incident of teams or beneficiaries:
Ensure timely and accurate security incident reports are written, and any resulting recommendations are carried out.
Be an active part of the Incident Management Team when incidents occur in area of operation
Program management
Contribute to the contextual monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial.
Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow-up (including financial reporting)
Contribute and give inputs for the update of MdM strategy in the region;
Coordinate project evaluation on the base.
Logistics/Finance/Administration
Ensure the project activities are carried out in accordance with donor compliance and MdM procedures.
Ensure appropriate administrative, financial and logistical MdM system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
Ensure that the procurement plan (prepared by the log base in collaboration with LogCo) is consistent with the needs of the project activities.
Responsible for accurate budget control and overall responsibility for financial management at the project site in line with the project proposal.
Monitor expenditure and budget compliance on a regular basis, report any concerns to Addis Ababa coordination team
Monitor, and then develop plans to mitigate any under or over-expenditure at the project level.
Human Resource Management
Responsible for the well-being of all team members;
When relevant, contribute to recruitment and selection of staff.
Responsible for disciplinary and grievance procedures, with the support of the Admin officer and/or HRCo.
Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.
Carry out appraisals as per MdM standard requirements and procedures.
Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed and provide end of mission reports where applicable.
Ensure that all team members receive technical support from technical coordinators when needed.
Ensure capacity building and training of all staff in Semara.
Representation
Represent MdM to NGOs, UN agencies, regional authorities, communities, donors, and other relevant parties in the field and share information with the field and coordination teams;
Build strong relationships with humanitarian actors working in the area in order to identify potential synergies.
In the event of visits from donors, he/she participates in the organization and implementation of the visits
Reporting
Ensure the Afar region inputs into the monthly Sitrep.
Ensure the Log, Admin, and HR monthly reports are completed.
Contribute to project proposals and lead the Semera Office inputs.
Report to Semera program partners, donors and authorities on activities;
Job Requirements
Education
Professional experience
At least 5 and above years of similar relevant professional experience (ex: field coordinator, Program Coordinator, Program Manager).
Solid experience in project planning and budget holding; proposal and report writing.
Solid Experience in security management.
Experience in HR, financial and logistics management
Previous experience in health system strengthening is a plus.
Skills and qualities required.
Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).
Capacity to work and to live in a multicultural environment.
Ability to cope with last minutes changes and solution oriented.
Listening and diplomacy skills
Team manager with a strong leadership
Experience in management of multi donor budgets
Experience in control purchase process
Required personal skills.
Independence, ability to take the initiative and of responsibility
Ability to work under stressful situation
Good analysis, objective, able to take a step back and analyse
Communication – listens and communicates clearly, adapting delivery to the audience
Capacity to delegate and to supervise and coach the work
Anticipation and adaptability,
Strong problem solving and organisational skills in day to day and crisis situations
Ability to plan, organise and meet deadlines
Adaptability to changing priorities
Listening and diplomacy skills
Languages
Employment conditions
How to Apply
Fill the application form at the following LINK (Note: All the information that provided in this form is true and accurate) and submit your CV with cover letter through mdmrecruitment2023@gmail.com
NB: With the subject Field Coordinator / Ethiopia, Afar Region -Semera, Female candidates are strongly encouraging to apply
