Background

Terre des Hommes Netherlands (TdH NL) is an international non-governmental organisation committed to stopping child exploitation. Our mission is to protect children by preventing and stopping child exploitation, and by empowering children to make their voices count. Our vision is that children can flourish in a world free of all forms of exploitation.

Our vision and mission are inspired and guided by international human rights instruments and standards, in particular the United Nations Convention on the Rights of the Child, the Council of Europe's Lanzarote Convention, the International Labour Organisation Conventions and aligned with achievement of the SDGs, in particular Goals 5, 8 and 16.

In 2022, Terre des Hommes Netherlands launched its 2023-2030 Listen up! Strategy with the aim of creating systemic change that addresses the root causes of child exploitation. We will achieve this by empowering children and their communities, connecting them with those who have power to enact change, engaging in lobby & advocacy campaigns, working with partners to build resilience of children, families and communities and utilising our knowledge and expertise to co-create sustainable, evidence-based solutions.

Terre des Hommes Netherlands´ values are: Responsible, Bold, Human-Centred and Playful. The organisation's core principles are: (1)Children at the Centre, (2) Intersectionality and Power Awareness, (3) Safety and Wellbeing, (4) Sustainability, and (5) Meaningful and Strategic Partnerships.

On the African continent, TdH NL works in Kenya, Uganda, Tanzania, Ethiopia and Madagascar. In these countries, TdH NL develops and implements programs in close collaboration with local partner organisations.

Terre des Hommes Netherlands (TdH NL) has been operational in Ethiopia since 2016 and registered in Ethiopia in 2017, carrying out humanitarian and development work. The focus of TdH NL regarding humanitarian action is on child protection in emergencies (CPiE), with a particular focus on the protection of children from exploitation.

Position Summary

TdH NL in Ethiopia is looking for a Finance Manager for its Humanitarian Action Programme to be based in Addis Ababa, Ethiopia

The Finance Manager - Humanitarian Action will:

• Responsible for establishing and maintaining robust financial and accounting systems and controls for TdH -NL Ethiopia country office humanitarian programme. This includes control over all financial transactions to implementing partners.

• Manages day-to-day financial accounting operations, overseeing tasks such as payment processing, filing, and document retrieval.

• Provides essential data for report preparation and contributes to budgeting, financial accounting, and reporting for assigned grants.

• Leads the review of payments, purchase requests, and financial records to ensure accuracy.

• Takes the initiative in preparing bank reconciliations and conducting cash counts for meticulous financial management.

• Ensures stringent compliance with TdH NL internal regulations, financial policies, and procedures.

• Under the leadership of the country manager, effectively collaborates with regional and head office finance colleagues, programme colleagues and other support departments in the country, region and head office.

• The initial contract period will be for one year with the possibility of extension. The position holder reports to the Country Director.

Core responsibilities

Accounting and Finance

• Ensure that all financial transactions are carried out and recorded in accordance with TdH NL and donors’ procedures, policies and ensure compliance.

• Reviewing travel expense reports, and procurement documents for accuracy before approval by respective signatories.

• Ensuring proper book of accounts are kept and maintaining a sound archiving (filing and retrieval) system.

•  Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.

• Preparations of year end accruals and monthly reconciliation of the accruals and make journals where necessary

• Participate in the development of annual fiscal year budget together with the Finance Admin Officer

• Any other reasonable duty assigned by the line manager.

Contracts Management

Working closely with the Finance Administration Officer and support partner

management

• Periodically visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.

• Receive and review supporting documentation from partners

• Train finance staffs including partners

• Prepare and submit interim and final donor financial reports for review, at least one week before the due date.

• Prepare and circulate monthly Budget Follow Up (expense vs. budget) report to Humanitarian Program Officer as per the set deadlines for assigned project codes

• Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the Humanitarian Program Officer.

• Discuss project budget utilisation with budget holder on a monthly basis

• Review monthly donor reports with the Humanitarian Program Officer and point out areas with financial risks in line with donor conditions to take proactive corrective action.

Budgeting

• Assist humanitarian Program Officer and partners in budget phasing and budget realignment.

• Support the preparation of Detailed Budget Sheets (DBS) for posting to the Quick book system for assigned projects.

• Support in production of Budget Follow Up ( BFU) information and review with the budget holder and project team.

Contract Duration: 12 months (With possibility of extension)

Reports to: Country Director

Staff directly reporting to this post: None

Budget Responsibilities: None

Job Requirements

Qualifications and Experiences

• Bachelor degree in Finance, Accounting or related field.

• Five years of related experience, preferably within a humanitarian NGO setting.

• Good computer skill in MS Offices and operating office equipment (Scanning, Photocopy)

Skills and Competencies

• Knowledge of computerised Accounting, i.e. QuickBooks, QuickBooks Online, Saga, SUN etc

• Knowledge and practical skills in MS Excel, Google sheets and Word.

• Social skills required for communication with external relations and colleagues, the acquisition of clarifications of data, reports and the solving of problems

• Good communication skill

• Able to travel to project locations outside Addis frequently

Competence profile

Humanitarian Finance Officer

A. Driving for quality

Set high demands on the quality of one's own work and that of others; constantly strive for improvements.

Level 1: Applies the specified quality requirements within own work and repairs mistakes.

B. Planning & Organizing

The effective alignment of activities, time and resources to achieve objectives.

Level 1: Plans and organizes own work in a logical way.

C. Care

Possessing an eye for detail and doing things precisely as required.

Level 1: Has an eye for detail with regard to own work and that of others and

in the way work is completed.

D. Customer Focus

Anticipates and researches the expectations and requirements of the customer, connects with these and delivers added value

Level 1: Discovers the customer's issue and delivers a suitable solution.

How to Apply

Submit your motivation letter and curriculum vitae via email: ethiopia@tdh.nl

clearly demonstrating how you meet the qualifications for this position and your expected remuneration, no later than 5th of December 2023 by 5pm (EAT). The email subject should be marked: Application for Finance Manager- Humanitarian Action (Ethiopia). For more information about this position, you can contact us through the same email address.

Kindly also note that due to the expected large responses only shortlisted candidates will be contacted