Overall purpose of the role:

The role will be responsible for the Procurement activities in the Country Office. Under the supervisions of the Country Program Manager and Administration Officer, the role has accountability for all Procurements.

Specific Responsibilities

• Ensuring that programme and office purchases are made in a timely and transparent manner

• Ensuring AAHI procurement policies and procedures are followed at all ties

• Seeking to achieve value for money on all procurements;

• Leading on a range of procurement activities – from simple quotations to national tenders.

• Working with requesters to prepare detailed tender / RFQ documentation

• Receiving bids/quotations and completing competitive bid analysis where applicable

• Facilitating Procurement Committee processes and meetings

• Processing PO’s in line with approved competitive bid analysis/summary and sharing with the supplier for delivery

• Implementing and negotiating contracts and framework Agreements with suppliers.

• Timely sharing of PO’s and approved samples with warehouse and workshop officer is redness of delivery of goods.

• Preparing a weekly/monthly procurement Report to the Country Program manager, detailing all ongoing procurements and other relevant information.

Reports to: Administration Officer

Number of positions:  One      

Start Date: Immediate

Duration: 1 year with the possibility of extension

Job Requirements

Qualification and Experience:

• BA Degree &/or MA in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum five (5) year relevant experience,

• Over 2 years’ experience in a procurement role in NGOs,

• Working with humanitarian NGO is a plus,

• Experience in completing multiple procurement processes (including RFQs and tenders),

• Excellent analytical skills and ability to use basic analysis tools like Excel,

• Ability to build effective working relationships quickly with a wide range of people, both internally and externally,

• Strong communication skills - written and spoken English,

• Supply chain / logistics experience in humanitarian contexts,

• Experience in technical areas of supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management, and asset management,

• Knowledge and experience in the procurement of spare parts of light vehicles and trucks is a plus,

• Auto Mechanics background is a plus.

How to Apply

Interested and qualified candidates are requested to send their cover letter along with an updated CV (no longer than three pages) in English Via E-mail: zabrha@actionafricahelp.org

Please ensure to write the position you are applying for in the subject line of your E-mail Address. CV’s of no more than 3 pages in length are preferred.