Job Title: Record and Archive Officer

   Reporting to:  Internal Auditor

   Duty Station: Addis Ababa

   Duration of contract: One Year (with possibility of extension)

 General description of Responsibilities

  The Record and Archive officer performs Clerical works of the archives and preserves information’s and Data by safe keeping of permanent records and financial documents and other valuable documents.

 Main Responsibilities:

•  Responsible for the registration of all imagine1day financial documents, incoming and outgoing letter and other valuable documents in soft copy and Hard copy in a safe keeping.

• Organize archival records and develop classification systems to facilitate easy access to archival materials. 

• Ensure all the Imagine1day’s documents are recorded.

• Organize archival records and develop classification systems to facilitate access to archival materials.

•  Acquire and process new archival materials and maintain records of documents received, stored, issued, and returned and file catalogue cards according to system used. 

• Provide reference services and assistance for users needing archival materials.

• Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.

• Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats, as necessary.

• Keep formats, forms and other records.

• Update records and present documents for audit purpose when needed.

• Assist in the department with the day-to-day operations. 

•  Ensure the records and documents are safely maintained.

• Responsible for preparing a monthly report on overall monthly record and documentation.

• Report and propose for the discarding of inactive files or other documents.

• Perform other duties assigned by supervisor

 Job Requirements

Qualifications and Experience:

• BA in Accounting, Management, Office Administration or related field

• 2 years of relevant experience preferably in NGO setting

• Computer skill

• Knowledge of English, Amharic is required. Knowledge of other local languages is advantageous

How to Apply

Qualified and interested candidates can send their CV,cover letter and other credentials through the link before the closing date of this announcement.

Click here to apply

Only successful candidates will be contacted and Female applicants are encouraged

NB: Please note that Imagine1day is not expect you to pay any types of payments to process recruitment and selection.