Job Summary

The Area Program Manager II is responsible to prepare the plan of action and budget of the project, manage and implement project activities in accordance with the project document signed between the Government of Ethiopia and FH Ethiopia (FH/E). He/She is also responsible for creating a smooth environment for a sound relationship with concerned government bodies and among FH/E staff at project level and prepares performance reports.

Position:                                      Area program Manager II  (Internal/External)

Duty Station:                             Sede Muja, South Gondar (Amhara)

Duration of Contract:              One year contract (60 working days of  probation period) with possibility of extension

Closing date:                              December 06, 2023

Principal Responsibilities:

Key Result #1 – Staff and material management 

1.     Gives overall guidance, manages and coaches to staffs under his/her supervision;

2.     Ensures that performance evaluation forms for all employees are completed and submitted to FH/E Head Office timely;

3.     Ensure that project vehicles are properly managed as per vehicles management guideline of FH/E;

4.     Ensures that human resources, materials and commodities are adequately available and properly utilized;

Key Result #2 – Project Design, planning, implementation, reporting, monitoring, and evaluation

1.     Coordinate the preparation of project plans and ensures their timely submission to Title II Program Manager and other concerned body;

2.     Ensures that project activities are implemented in accordance with the project proposal signed between FH/E and the Government;

3.     Conduct situation analysis in the project areas and designs appropriate intervention plan in line with the vision of FH/Ethiopia;

4.     Ensure the preparation and submission of various periodic reports to Title II Program Manager and other concerned staffs at FH/E Head Office;

5.     Monitors and evaluates project activities in collaboration with stakeholders, FH/E head office monitoring team and other concerned bodies;

6.     Present the project profile, plan, report and different cases concerning the project on different woreda, zonal and regional level forums;

7.     Ensure that project implementation status is regularly gauged against the indicators in the project proposal to identify gaps and suggest correction measures to Title II program Manager;

8.     Propose project ideas to design new projects and secure funds from different sources;

9.     Prepare quarterly procurement plan and get approval for timely purchase of materials jointly with other projects to ensure wise use of resources.

Key Result #3 – Financial management

1.     Ensures that financial resources of the project is handled properly;

2.     Show a higher integrity in handling resources belonging to the organizations;

3.     Ensure that resource utilization is economical and efficient in the project;

4.     Prepares detail annual project budget in collaboration with concerned FHE head office staff;

Key Result #4 – Coordination and networking

1.     Makes the necessary contacts with Woreda, Zonal and Regional Offices for smooth relationship and maintains good understanding in the implementation process of the project;

2.     Maintain good relationships with stakeholders.

3.     Co-ordinates and creates team spirit among project staffs to maximize the achievements of the project

4.     Represent the project in behalf of FH/E on different forums

5.     Avail sound transportation service to partners at woreda and zonal level based on their CAP ADMIN budget

6.     Network the project with relevant NGOs and the private sector

Key Result #5 – Capacity Building

1.     Identify capacity gaps of FH and partner staffs and fill the gaps as deemed necessary with the view of enhancing the capacity of local FH staff and partners;  

Make sure that all staff internalized the PIM and work in adherence to the rules, regulations and procedures set in it;

Job Requirements

JOB LEVEL SPECIFICATIONS

⮚        Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚        Strong Interpersonal skills,

⮚        Emotional maturity,

⮚        Cross-cultural Sensitivity,

Ability to work effectively under pressure

EXPERIENCE

⮚  6 years related experience out of which two years on managerial position preferably in NGO setting.

EDUCATION/CERTIFICATIONS

⮚ Bachelor's Degree in Management, Rural Development, Agriculture, or Economics, Natural Resource Management or other related fields;

DISTINGUISHING COMPETENCIES

⮚ Excellent interpersonal skills and a collaborative management style;

⮚ Strong networking and representation skills;

⮚ Sound character.

⮚ Computer Proficiency 

 LANGUAGE

⮚ Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

 Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Safety & Security Responsibility

⮚       Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚       Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

⮚       Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

⮚       Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;

⮚       Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Gender Responsibility

⮚       Provide adequate time to staff to participate in gender sensitivity workshops and related events.

⮚       Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

⮚       Build a better gender balance in staffing through affirmative action.

⮚       Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

⮚       Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

Facilitate open and regular discussions with staff about the work environment, policies, and values convenient to gender issues.

How to Apply

Female Candidates are highly encouraged to apply

Competent candidates should submit their application and updated CV’s ONLY to:         recruitment_fhe@fh.org

Candidates MUST refer the position title "Area program Manager II" on the subject line of their email and applications