Background
HelpAge International (www.helpage.org) is the secretariat to the HelpAge Global Network, which brings together a wide range of organizations and individuals working together to ensure that older people lead dignified, active, healthy, and
secure lives. HelpAge International’s secretariat is based in London, UK and closely works with its supporting network members- Age International, HelpAge Germany and HelpAge USA.
Our long-term vision is to establish a global movement of strong connected age focused and older people- led platforms in every country in the world. Only by collaborating together can we achieve a world in which all older people can lead dignified, active, healthy, and secure lives. We aim to extend the reach and influence of the HelpAge Global Network to all those in a position to help bring about our vision for older people – including Governments, regional institutions, policymakers, development partners, the private sector, UN organizations, and academic institutions. In the Africa region, we will deliver this through a combination of program, policy, and communications work focused on our core themes of social protection, health and care, and humanitarian response.
HelpAge has been operating in Ethiopia since 1992 and has been engaged in thematic sectors including Inclusive Humanitarian Action, Social protection, health and care, and capacity building of local partners. HelpAge International is also responding to the needs of Sudanese and South Sudanese refugees with a special focus on the specific needs of older people, Persons living with Disabilities, and other most vulnerable groups in Oromia, Gambella, and Benishangul Gumuz regions.
We are looking for motivated and self-driven individuals for the various positions in Benishangul Gumuz.
Read the below cross-cutting points applicable for all positions.
Our Values: Everyone who works at HelpAge share our values and are committed to behaviors that demonstrate and support them.InclusiveWe respect people, value diversity and are committed to equality.ImpactWe value and recognize the contribution of our staff and network members, as we put older people at the center of everything we do.Partners We work with partners and network members & others to increase reach,influence and impact. We are committed to a culture ofcollaboration and building positive relationships.Learning - We are passionate about learning, accountable and work together tofind creative solutions.
Important Message:
Please do not email any of your personal details (such as date of birth, marital status and religion or other characteristics).
Equal Opportunities: HelpAge International is committed to creating an inclusive working environment, promoting, and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. We encourage and facilitate a flexible working environment.
Safeguarding: Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At HelpAge we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.
HelpAge International is an equal opportunity employer and we strive to be inclusive in our teams.
Job Summary
The idle candidate will collaborate with the project team in the field and support and work closely with the Finance, HR and Admin officer. She/ he provide a comprehensive and effective financial, and administrative service to the field office and settle payments and keep records of store items. She/ he will provide administrative and technical support and play a leading role in promoting and representing HelpAge’s humanitarian programme and principles to key internal and external audiences.
JOB RESPONSIBILITIES AND KEY TASKS
Finance
Ensure the availability of adequate petty cash as per the limit stated in the financial guidelines of HelpAge, Handle payments and receipts and process according to the established rules and procedures.
Prepare payment vouchers and effect payment as approved by the responsible person designated; Make sure that vouchers are checked, verified and approved by Project coordinator.
Keep complete and accurate documentation; Travel to field to facilitate and effect payments.
Update the cashbook and submit monthly the reconciled account to her/ his line manager.
Administration and Property Management
Handle in receiving and issuing store goods/items; update stock card and submit monthly stock movement by fifth of the following months.
Organize the provision of efficient administrative support to staff and teams.
Organize the efficient, cost-effective and reliable provision of IT services.
Be responsible for processing the documents required for legal compliance in Ethiopia.
Overall responsibility for the central/main filing systems, both paper and electronic.
Responsible to: Finance, HR and Admin Officer
Duty Station: Zaye Woreda of Kamashi
Length of Contract: Ten-month contract period.
Key Relationship: Internal: Work closely with Finance, HR and HR officer, Finance Office and Finance Manager in Addis, Project Coordinators & Humanitarian Head
Job Requirements
Person Specification Essential
University degree in accounting with at least 5 years of experience for Diploma holders and 2 years for BA in accounting; Experience of cash handling and stock management
Extensive experience in administrative activities in a busy office environment, report writing and compiling monthly information.
Excellent communication skills in both written and oral English and Amharic
Ability to manage filing systems quickly and systematically and willing to travel and live-in remote locations. Use of excel, word processing, email is a requirement.
Experience in Non-governmental - organizations (NGOs) in Ethiopia is an advantage.
Knowledge of Financial and administrative management.
Strong knowledge on spreadsheets and its use are the requirements
How to Apply
Females are encouraged to apply.
A cover letter outlining your suitability for the role, including your expected salary.An updated curriculum vitae (CV) not more than 4 pages, with a minimum of two referees, including your most recent line manager.Send your application by email to hr.eth@helpage.org before the closing date. Indicate the vacancy reference No. and the post you are applying in the subject line of your mail.
Important Message:
Please do not email any of your personal details (such as date of birth, marital status and religion or other characteristics).
