Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases.

Required Quantity: 2

Main Duties & Responsibilities.

• Assist Manager’s Day to day activities, short- and long-term plans, and on periodic schedules arrangement and their timely performances.

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel sheet, Access … etc., produce correspondences & documents; maintain spreadsheets and databases.

• Devise and maintain office systems and space management.

• Arranges Internal and external meetings; takes minutes; helps the execution of decisions.

• Prepare reports and materials for publications and presentations.

• Organize and handle / maintain documents properly in its hardcopy and computer-based information.

• Maintain Manager’s calendar /agenda; arrange and coordinate meetings & conferences.

• Create transcribe /records/ and distribute meeting agendas and minutes.

• Answer telephones and handle office equipment in appropriate manner.

• Meet and greet clients and visitors.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

• Organizing all type of paperwork including pictures, sound records, documents and computer-based information.

• Handle all Admin Assistance & office Management works of its department.

• Other duties as assigned by her immediate supervisor.  

Job Requirement

Required Skills and Qualifications:

• Bachelor’s Degree (BA ) or Diploma in secretarial science, management, or in any related social science field of study; and

• Experience from recognized Business Company engaged in Technology (ICT) is advantageous.

• Customer oriented, Strong problem solving and analytical skills, Attention to Detail, punctuality & Deadline-Oriented,

• Confidentiality, honesty, quality of work are from very important skills; Company principled works, software usage & General Math Skills.

• Ability to perform multiple tasks simultaneously; ability to maintain good working relationship.

• Excellent skill in writing and speaking of  English and Amharic languages

• V/Good communication, persuasive and  negotiation skill

• Ability to function well in team-oriented environment, with no close supervision.

How to apply:

• Only qualified & interested candidates are encouraged to apply for this vacancy position:

• Please Download the “Job applicants Summery of Qualification” form & complete it properly and Submit your CV & credentials copy via email: recruitment@motiengineering.com making CC to Vacancy@motiengineering.com by Stating the position "Finance & Investment Department Director" or in person to Africa Avenue, Mega House, building, 3rd floor office No 309,  For further Information Contact Tel. 0114701406 or 0114700279

• Any Applicant Failing To Fill Out The Job Applicant Summary Form Will Be Disqualified. & Women's Applications Are Highly Encouraged