Medical Teams International Calling: 

“Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.”

Medical Teams International (Medical Teams) is a humanitarian relief agency focused on providing life-saving medical care for people in crisis. We serve all people regardless of religion, nationality, sex, or race. Medical Teams go where needed most to ease the suffering of communities affected by the crisis by providing life-saving medical care, strengthening local health systems, and supporting community health programs. Medical Teams was established in 1979 in the United States of America. The headquarters are in Portland, Oregon with programs operating in different country offices including Tanzania, Colombia, Uganda, Sudan, Ethiopia, the United States, and Ukraine.

Scope of work/ job purpose:

Under the direct supervision of the MEAL Manager, the scope of the Survey coordinator is to coordinate the preparation, data collection and cleaning of baseline surveys (KPC Survey) of PRM grant implemented by Medical Teams International in Berhale refuge camp of Afar region, Ethiopia.

This role with Medical Teams is a dynamic one and undertaken in a resource-challenged setting, thus this assignment requires flexibility. The broad outline of activities offered below recognizes that details may change in order to address needs identified in the field. The Survey Coordinator has a possibility to be engaged in more than one surveys, where a single survey may take up to 20 days on activities including training of data enumerators, piloting of tools, data collection and data cleaning. The Survey Coordinator will be flexible, able to manage time, and be prepared to tackle other tasks commensurate with role, and level of experience, on short notice

Detailed responsibility and tasks:

Survey Planning

• Familiarize with the assessment protocol and the tool.

• Advise on minimum requirements for enumerators to be recruited for the survey.

• Adhere to the survey timeframe and coordinate with field teams on recruitment and logistics plans including household list collection and communication with the communities.

• Update the local language translation of the questionnaire local l, if necessary.

• Develop and share materials for enumerator training in time for review before field deployment. 

Training

• Coordinate with MTI to identify the exact location and date of training.

• Ensure tablets/phones have the latest Kobo application installed for training and piloting purposes.

• Conduct enumerators’ training including field practice (pre-test) and competency review.

• Share test results with Monitoring, Evaluation, Accountability and Learning (MEAL) Manager before implementing the survey.

Data Collection

• Prepare schedule / data collection plan and organize enumerators accordingly. r

• Guide team to select respondents according to the sampling methodology.

• Conduct in-person data collection using phones or tablets for the selected samples.

• Ensure quality of data through close supervision during data collection.

• Supervise and support data cleaning. Follow up to ensure identified anomalies are addressed.

• Communicate frequently with the MTI team to update on status of all data collection activities.

• Daily update to the MTI focal person on the status of data collection and as well as any changes to the schedule.

DELIVERABLES:

• Selected site mapping document for data collection, with final check by MEAL Manager.

• Listing of the respondents

• Enumerator training presentation detailing operational definition of terms, special cases and standardized data collection procedures.

• Completed and signed consent forms of respondents.

• Raw data set in Excel with the agreed upon number of completed interviews per the sampling methodology

EXPECTATIONS FROM THE SURVEY COORDINATOR

Provide their own medical insurance and obtain the necessary vaccinations before the start of the consultancy (not reimbursable by Medical Teams). 

The consultant/s shall be responsible for his/her income tax during

Comply with Medical Teams Ethiopia security plan and recommendations on dress and behaviour. 

Comply with Medical Teams’ PSEA, Code of Conduct, Conflict of Interest, and Child Protection policies.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.

Safeguarding & Code of Conduct

Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.

Department:  MEAL

Team: Program Teams

Reports to (position): MEAL Manager

Location(s): TBD 

Work Days & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends, and public holidays

Travel: yes

If Manager of Staff, Positions Supervised:

(directly & indirectly) Data enumerators # of Positions Supervised TBD

Job Requirements

EDUCATION, LICENSES, & CERTFICATION

• The Survey Coordinator should possess at least a Minimum of a Post Graduate degree in: Public Health, Epidemiology, Monitoring and Evaluation, Statistics, Project Management or Community Development Studies with proven experience in quantitative household survey data collection and analysis.

EXPERIENCE

• At least 5 years of professional experience in the field of public health preferable managing and leading surveys.

• Demonstrated experience conducting and leading KAP and/or KPC Surveys.

• Experience collecting data with Kobo Collect.

• Ability to train, guide and supervise a data collection team.

• Ability to work independently.

• Excellent communication and written skills in English and knowledge of local languages

KNOWLEDGE, SKILLS & ABILITIES

• Ability to train, guide and supervise a data collection team.

• Ability to work independently.

• Excellent communication and written skills in English and knowledge of local languages.

How to Apply

Candidates should follow the following 3 steps while applying for the positions:

1. Fill out the mandatory application form using the following link: Online Application Form  and make sure you receive an automatic response acknowledging receipt of your application which means your application was successful.

2. Send your CV and application letter to ethiopiarecruitment@medicalteams.org clearly mark “  Survey Coordinator ” in the subject line

3.Only candidates who only fill the online application form and send CV together with Application letter only will be considered for candidacy.

 All applications must be submitted on or before 11 December 2023.

Only shortlisted applicants will be contacted for further assessment.

“We are an equal employment opportunity organization dedicated to our core values of Accountability, Courageous, Tenacious, Selfless and Not alone.”

Qualified women are highly encouraged to apply.

Candidates meeting the above qualifications are encouraged to apply to the following address -------

Please include 3 references from current and former employers.

Only applicants meeting the minimum qualification will be shortlisted and contacted.

 Your application letter must include the following information.

Name of the position you have applied.

Date of application

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Permanent Address and present address (if different form permanent)