Are you an organized, detail-oriented, and reliable professional who excels at multitasking and providing essential support? We are currently seeking a dedicated Administrative Assistant to join our team and contribute to the efficient operation of our organization.

Job Summary:

The administrative assistant plays a pivotal role in supporting the efficient operation of the organization by providing administrative and clerical support to management and staff. They are responsible for maintaining a well-organized and productive office environment.

Responsibilities:

• Managing schedules and calendars for executives and staff, ensuring efficient scheduling, and conflict resolution.

• Handling various forms of communication, including phone calls, emails, and routine inquiries, as well as ensuring smooth and efficient communication.

• Creating, formatting, and editing documents, reports, and presentations, as well as maintaining and organizing digital and physical files and records.

• Arranging travel accommodations, including flights, accommodations, and transportation, and preparing itineraries and travel documents.

• Data entry and record keeping: maintaining accurate and up-to-date records in various systems like spreadsheets and databases

• Greeting visitors, answering questions, and directing them to the appropriate department while managing the reception area and maintaining a professional image

• Coordinating and setting up meetings, preparing materials, taking minutes, and ensuring proper equipment in the meeting rooms.

• Conducting extensive research on various topics, gathering necessary information, and preparing reports, summaries, and presentations.

Job Requirements:

• A bachelor's degree in business administration or a related field is preferable.

• Proven 2+ years of experience in an administrative support role

• Having experience writing letters to government offices will be preferable.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Attention to detail and accuracy

• Ability to multitask and prioritize tasks effectively

• Good in-state correspondence when writing letters.

• Discretion and the ability to handle confidential information

• Knowledge of office equipment and technology.

• Basic knowledge of office procedures and protocols

Requirements of Attitude and Behavior:

• Bound to ethical principles,

• Superior problem-solving skills,

• A commitment to meet deadlines with a keen focus on details.

• Superior attention to details.

How to Apply

• Interested and qualified applicants can apply through hr@metropolitanaddis.net

• Please use the subject line "Administrative Secretary" when applying by email.