Job Purpose / Summary

The Admin & Finance Officer is responsible for the overall Financial & Administrative task of the program under its respective cluster. This includes documenting financial transactions, compiling and analyzing accounting data, preparing reports, and provision of financial information to management, handling the overall human resource, logistical, and other administrative tasks. He / She will work within the wider MaYEA program team and other SOSSE staff. He/She is accountable to his/her cluster coordinator and coordinates with the cluster officers. Moreover, he/she is responsible for the follow-up and documentation of all financial transactions, administrative tasks and related communications of it respective cluster MaYEA program to adhere to all universal and MasterCard Foundation, SOSSE, Federal and Regional Governments, and program-specific standards and procedures.  

 Duties and Responsibilities

• Supports program staff with budget administration and financial analysis, manage expenditures (including procurement), accruals, cost projections, and allocations, to ensure fulfillment of the program objectives within the cluster and compliance with MasterCard’s and SOSSE’s financial policies and procedures.

• Prepare monthly budget tracking and reports for the Cluster Coordinator by combining project office and Addis expenditure costs;

• Prepare financial report to address the implementer, the donor, the program lead, regional governments and federal requirements.

• Assists the Coordinator in preparation of monthly expenditure forecast and submit transfer requests to Head  Office one week before the end of each month;

• Reviews and processes expenses reconciliations and processes appropriate payments,

• Timely trace and solve accounting problems with cluster and Woreda level staff,

• Facilitate/handle periodical/surprise audits by SOSSE, IIRR, and donor and/or external auditor.

• Perform financial reviews; ensure internal controls for the safe handling of the program resources,

• Handle issues related to staff administration, logistic management, and overall administration activities,

• Performs other relevant tasks as assigned or deemed necessary.

• Read and be fully familiar with the safeguarding policy and code of conduct.

• Demonstrate behaviors that promote a safe culture.

• Raise concerns immediately

Number of Position: Three (One in each town)

Job Requirements

Qualification and Competence

Educational Background

• At least BA Degree in Accounting, Accounting  and Finance and related field

Work Experience

• A minimum of three years of experience working for an NGO.

Skills and competencies required 

• A strong financial and accounting skill, experience using IPSAS reporting is desired. 

• Advanced Computer skills. 

• Project Budget mapping and implementation, strong technical skills in accounting, and experience in proper documentation and organization of financial documents

• Excellent organizational and communication skills, with close attention to detail 

• Fluency in written and spoken English. 

• Awareness on procurement laws and local rules and donor’s requirement.

• Ability to work independently and under tight deadlines. 

• Team sprit with other staff.

Preference 

Women and people with disability are encouraged to apply.

How to Apply

Interested applicants to send a single page cover letter and maximum of 3 pages CV and the applications shall be addressed to sos.sahel@ethionet.et 

N.B. write the job title on the subject line of your email

Application deadline is on 20, December 2023.