Purpose of the job

To coordinate a Humanitarian Response Project implemented in Abe Dongor Woreda of Horo Guduru Wollega Zone (Oromia Region) by HEKS/EPER in partnership with two local partner organizations, ensuring donor guidelines are followed, activities are delivered, and results are achieved. The Project Coordinator is responsible to coordinate WASH, health and Education in Emergencies activities among three consortium members, to establish and maintain communication and dialogue with relevant stakeholders, including the Ethiopian Government, and to prepare quality reports for HEKS/EPER Country Office in line with organizational and donor (UN OCHA) standards. The Project Coordinator is also responsible to regularly and strictly assess security environment and to guide the implementation of the security standards and procedures. The Project Coordinator will report to the Humanitarian Lead / Programme Manager and closely work with HEKS/EPER’s technical team, project staff and partners.

Key Responsibilities

To ensure project activities and budget utilization are periodically and adequately planned and reviewed with full participation of all project consortium member organizations.

• To coordinate timely and result-oriented implementation of planned project activities.

• To regularly and strictly assess security environment and to guide the implementation of the security standards and procedures.

• To lead / participate in organizational or multi-stakeholder assessments at field level.

•  To facilitate joint monitoring and experience sharing activities among consortium member organizations.

• To ensure that all project visits of guests, funders, supporters and stakeholders are effected safely, smoothly and effectively.

• To ensure relevant lessons, best practices and innovations are captured and shared with relevant partners and stakeholders.

•   To facilitate project evaluations by HEKS/EPER or other service providers.

• To ensure monthly, quarterly, bi-annual and annual activity and financial reports are developed and submitted to HEKS/EPER Country Office, government and other relevant stakeholders.

• To ensure that all data and information generated in the process of project implementation are recorded and filed in a safe manner for them to be retrieved whenever necessary.

• To contribute, as a member of HEKS/EPER, to the development of project ideas, concepts, and proposals in line with the organizational strategy.

• To undertake other assignments given by the direct supervisor.

Job Requirements

Minimum Skills and Qualifications

• BA/BSc in Economics, Rural Development, Social Science or related fields

• At least seven years of relevant and documented experience in project implementation

•  At least four years of relevant and documented experience in project coordination.

• Willingness to work in a volatile security environment.

•  Demonstrable employment with NGOs.

• Experience in coordinating humanitarian activities / interventions

•  Experience in coordinating, supporting and coaching teams

•  Experience of generating information and effective report writing

• Ability to establish credibility and maintain supportive relationships with project staff, partner organizations, beneficiary community, government and other stakeholders

•  Strong communication and listening skills

•  Ability for information generation, situation analysis and timely dissemination

•  Understanding of financial requirements of projects and ability to prepare and manage budgets

•  Excellent command of written and spoken Oromifa and Amharic

•  Very good verbal and written reporting and presentation skills

•  Very good level of IT skills and computer literacy

• Strong leadership and decision making skills

•  A reliable staff member with ability to prioritize and manage a busy workload

•  Holds him/herself and colleagues accountable for delivery of responsibilities

•  A broad, mature and strategic thinker with an eye on details

•  Willingness to level and spend substantial amount of time in the field with project staff and beneficiaries

•  Target driven and result-oriented

• Approachable and good listener

•  Honest, encourages openness and transparency; demonstrates highest levels of integrity

•  A team leader, builder and developer  

• Candidates will be expected to operate in line with the organization’s vision and mission.

•  Candidates will be expected to comply with HEKS/EPER’s policies, standards and procedures.

Desirable Qualities, Skill and Competences

• MA/MSc in the same fields

• Experience in working across cultures and themes

•  Demonstrable employment with International NGOs

•  Experience of sensitive planning for gender equality and empowerment of women and other marginalized groups (children, people with disabilities etc.)

•  Experience in managing UN agency funded projects

• Submission of reports for UN Cluster system

•  Ability to speak other local language of Ethiopia

•  Project and proposal development skills

Employment Duration;

Full-time contract on a 12-month basis, with possibility for extension depending on availability of funding and performance.

How to Apply

Interested and qualified candidates can directly apply online by using THIS LINK

Please send Application letter, An updated Curriculum Vitae (make sure to include contact details of three professional referees)

 Only short-listed applications will be contacted.

  No phone calls are allowed!

   Deadline for application: December 12,2023