The Project Accountant will be stationed in Horo Guduru Wollega Zone, Oromia Region and will be responsible for the implementation of the WASH component of a Humanitarian Response project implemented in Abe Dongor Woreda by HEKS/EPER in partnership with two local partner organizations. The Project Accountant will handle bookkeeping of the HEKS/EPER Project office, process financial data on computer and, working mainly independently, provide end-of-month closing accounts and reports, assist with cash flow management and ensure that financial procedures and guidelines are duly followed.

key Responsibilities

Finance

• Verify correctness of cost/expense documents and ensure that payment requests are supported by source documents and required authorizations are in place. S/he shall also be responsible to effect all payment requests on time.

•  Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented and filed according to Swiss Church Aid (HEKS/EPER) procedures.

• Responsible for accurate and timely posting of all financial transactions and ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures, donor terms and conditions and Government policies.

• Collect bank advices, bank statements, and other bank correspondences

• Comply with all TAX inspection requirements.

• Ensure preparation of documentation for the audit.

• Ensures all expenditures comply with requirements of the Swiss Church Aid(HEKS/EPER) Field Financial and Administration Guidelines (FFAG) and all local legal requirements and obligations (such as tax, social security, etc.).

• Assists and support program personnel in relation to handling financial aspects of program activities.

• Perform any other related task as may be assigned

 Procurement

 As required, provide procurement support to the Field Office.

• Ensures proper and up-to-date forms and procedures are used and followed.

• Has a full understanding of Swiss Church Aid(HEKS/EPER) procurement policies and formats.

• Supports procurement process in collecting Quotations, and proforma invoices from suppliers whenever delegated.

• Assist the Procurement process and opening of bids and quotations.

• Maintain proper procurement files (photocopy of all transaction documents).

Administration and program

•  Maintain an appropriate filing system for the project to accommodate all aspects of the HEKS/EPER work & communicate CO for updates.

• Support the field office coordinator in organizing training sessions and meetings.

• Ensure the proper use and maintenance of equipment and office supplies, bringing any problems to the attention of the field office coordinator.

• Support field office coordinator with on-site monitoring visits and inform on findings.

• Assisting in HR and administrative issues collaborating with Field office and liaison with CO HR & Admin officer.

• The employee may be asked to perform duties and tasks not covered in this job description as well as to provide support in other areas when necessary.

Job Requirements

Minimum Skills and Qualifications

•   BA degree in Accounting and Finance

• A minimum of two years’ work experience in finance

• Experience in using accountancy software packages

• Strong computer skills in MS Office programs

• Knowledge of managing donor fund

• Excellent verbal (written) & oral communication skills in Afan Oromo & English

• Diligent and trustworthy person

• Analytical skills

• Willingness to work in a volatile security environment

Desirable Qualities, Skill and Competences

•  Demonstrable employment with NGOs

• Holds him/herself and colleagues accountable for delivery of responsibilities

• Candidates will be expected to operate in line with the organization’s vision and mission

• Candidates will be expected to comply with HEKS/EPER’s policies, standards and procedures.

 Employment Duration;

Full-time contract on a 12-month basis, with possibility for extension depending on availability of funding and performance.

How to Apply

Interested and qualified candidates can apply by sending

Application letter, An updated Curriculum Vitae (make sure to include contact details of three professional referees) to THIS LINK

 Only short-listed applications will be contacted.

 Female candidates are highly encouraged to apply

 No phone calls are allowed!

 Deadline for application: December 12,2023