Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
JOB SUMMARY
Provides support in the implementation of internal controls for processing project-level transactions in accordance with GAAP, MTI Finance Manual and donor requirements
JOB RESPONSIBITIES
Essential Duties
Ensure all payment requisitions presented have sufficient support documents and are arithmetically accurate, correctly coded and fully authorized in line with the MTI finance manual before payment is made.
Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave.
Issue cash payments, with approval from Field Coordinator or designate.
Responsible for the office cash by ensuring secure custody, complete and accurate record is held at all times, and requests for replenishment are made in a timely manner.
Maintain a record of all transactions and prepare monthly reconciliations.
Maintain proper filing of finance vouchers and records in hard copies for future reference. After verification reviews, he/she will ensure that they get returned to their archives.
Coordinates HR projects, meetings, and trainings, as delegated
Provides orientations for new employees by sharing on-boarding information and explaining MTI policies.
Collaborates with Admin/HR Officer to post job adverts and process incoming CVs.
Implements and follow up for all HR/Administration orders and procedures including data updates, staff attendance in the field and follow up on staff performance reviews
Coordinates preparation of work timesheets and ensure their signed by the relevant managers
Support in the preparation of project reports and any other financial reports
Provide technical support to non-finance staff on financial policies and procedures.
Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy
Participate in the preparation of cash flows and budget requirements.
Ensure Statutory deductions, payments and remittance reports are done by designated deadlines.
Liaise with supervisors and managers to collect timesheets.
Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding
Other duties as assigned.
PHYSICAL CONDITIONS
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Team: Support Staff
Reports to (position): Senior Finance Officer
Location(s): Dire Dawa
Work Days & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays
Travel: Regular travel to field offices
If Manager of Staff, Positions Supervised: (directly & indirectly) TBD
Job Requirements
EDUCATION, LICENSES, & CERTFICATION
EXPERIENCE
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
Basic knowledge of non-profit accounting
Basic knowledge of payroll and voucher payment coordination
Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
SKILLS
Excellent skills using Excel, familiar with other Microsoft programs including Teams.
Skilled in explaining financial procedures to non-finance staff.
Skilled in maintaining payroll data for monthly payments.
A good command of both written and spoken English, with strong interpersonal skills.
ABILITIES
Ability to maintain detailed records with high accuracy.
Highly organized with good quantitative ability
Ability to priorities to manage competing tasks.
Ability to act with integrity and maintain the highest ethical standards.
Ability to maintain confidentiality of highly sensitive information
Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct.
How to Apply
Interested applicants can apply using CLICK HERE
