Payroll Specialist will be responsible for overseeing organization’s payroll, ensure personnel receives the correct compensation in a timely manner. These responsibilities include executing and validating regular gross to net pay calculations, allowances and other pay elements. P&C Payroll Specialist is primarily responsible for processing payroll and maintaining the employee database regarding salary and other pay elements. The Specialist is also responsible for cooperating with business partners & different departments to increase payroll service performance and ensure smooth operations

60%

Payroll Administration

• Manage in Implementing, maintaining, and reviewing of payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, allowances, and other payroll elements;

• Ensuring payroll transactions are processed correctly for time, earnings, benefits, allowances, and other items that affect pay and /or WVE’s liability;

• Manage the accurate and timely processing of payroll updates including new hires, terminations, and any changes to pay;

• Lead compensation/payroll administration, reconciliations to Popay with Workday outputs;

• Assist in salary, benefits, and compensations related surveys;

• Prepares and maintains accurate records and reports of payroll transactions;

• Facilitates audits by providing records and documentation to auditors;

• Respond to payroll inquiries from WVE employees;

• Follow up the mitigation plan for all payroll related risks and assist in preparation of mitigations report;

• Provide accurate monthly, quarterly and annual report of payroll administration.

• Work closely with all P&C staffs and Finance to increase performance and ensure on time payment.

• Maintaining accurate records of payroll documentation and transactions.

• Maintaining confidential information by adhering to legal and ethical standards

• Stay up-to-date with tax laws and any changes in employment regulations to ensure compliance.

• Conduct audits to ensure proper payroll procedures and compliance with internal policies.

• Collaborate with P&C business partners to ensure compliance with all employment laws, regulations, and policies.

• Develop and maintain payroll procedures and documentation to ensure consistency and accuracy.

• Compile key operational payroll metrics & dashboards

20%

Benefits and Compensation

• Follow up timely reporting of accident and facilitate insurance process with staff and insurance company.

• Make sure reporting (end to end report) of all staff incidents on the reporting platform to EARO and keep records;

• Provide monthly updated list of staff benefited through life insurance, GPA and pensions timely and consistently;

• Closely monitor and follow up on the reimbursement of salary on sick leave days from insurance companies;

• Administer benefit programs, consult with and advise employees on eligibility for all insurance (GPA & Life Insurance);

• Assist in renewal of contracts with insurance companies.

• Participate in the procurement process of new insurances policies;

• Assist the staff separation process, termination benefits, payments and ensures timely completion of clearance;

• Facilitate the process of implementing pension proclamation requirements for the NO staff;

• Follow up that all WVE staff have PESSA identification Card, and their file is properly updated;

• Facilitate and follow up that all staff are enrolled for PESSA ID Card, insurance, taxes, etc.

• Liaises with concerned government offices in relation to staff pension process, taxes, data updates etc.

20%

Workday/ P & C Information System

• Ensures all the new/rehire employee required payroll, benefits and compensation documents that are used to feed data into the database are complete;

• Make sure payroll system Popay is accurate with workday by regular reconciliation

• Work closely with workday analyst to ensure data accuracy

• Ensure new/rehire data (Payroll data, change, increment, etc.) are reflecting in workday accurately;

• Updates monthly P&C-Payroll reports and ensure they are timely and accurate;

• Follow up monthly reconciliation of payroll information;

• Perform a regular audit on Workday Vs Popay reconciliation and report the findings with possible resolution action plan

• Performs other People and Culture duties as assigned by the supervisor

Job Requirements

Required Professional Experience

• Five years of experience in a relevant human resources professional role, payroll, Benefit & Compensation, etc. 

• A combination of Human Resource experience in the following areas: Remuneration, Benefits & Compensation, Payroll administration and HRIS.

Required Education, training, license, registration, and certification

• Bachelor's degree required in HRM, Management, Business Administration, or related field along with equivalent practical experience.

Preferred Knowledge and Qualifications

• Excellent oral and written communication skills

• Strong computer literacy on Microsoft Office applications

• Proven experience in a cloud payroll system

• Expert at meeting deadlines while maintaining compliance and regulatory standards

• Capable of providing a balanced and common-sense approach to routine and complex issues

• Detail and deadline-oriented individual who excels in both the technical and customer service aspects of payroll.

• Proven experience in a payroll/B&C position in organization with a 1000+ employees required

• Knowledgeable of Ethiopian Labor Laws, Tax laws, Pension laws and relevant requirements.

• Trustworthy with attention to confidentiality

Travel and/or Work : Travel up to 15% of time

Language Requirements: Fluent in English

How to Apply

Interested applicants should follow the below application link to apply CLICK HERE

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them. 

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.